BiggerPockets

So I've got a problem and thought the great minds on this site could help me out with my bookkeeping issue.

Our business is starting to grow to the point that keeping the books is taking more time than I want to spend on it. This year we'll be doing more than double the number of projects we did last year which is going to break me with the bookkeeping. So I went out and started looking into hiring one.

My accountant and other builders in the area all had recommendations for bookkeepers, but they all charge $100/ hour. I even found one that charges only $60/ hour. I don't like to think of myself as excessively cheap. I am willing to pay people what their skills are worth. The level of bookkeeping I'm looking for includes making an accurate QuickBooks entry and scanning a receipt to put in a dropbox folder. I'm not looking for a CPA who is going to structure my entities and give me tax advice.

What is a reasonable amount to pay a good bookkeeper? $100/hour is $200,000 a year, more than most executive incomes. I find that rather disturbing as it doesn't strike me as a skill that requires specialized education like a CPA, Lawyer, or engineer. Is bookkeeping so traumatic that no one will do it and you just have to pay that much?

Does anyone have a bookkeeper that charges by the transaction instead of the hour?

Originally posted by Steven Hamilton II:
John Blackman,
Shoot me a message and I'll give your some tips for finding a decent bookkeeper.

I hire my CPA's assistant who comes in once (soon to be more) a month and does this stuff for me. I handle some of it in between like cutting checks when needed and making some quickbook entries. It usually costs me $200 a month for the one visit and she spends about 4 hours in my office. That amounts to $50 an hour and I am fine with that.

There's a big difference in pay between a front office data entry employee and a freelance bookkeeper. Most businesses only need a freelance bookkeeper a few hours a week so even if you're paying $100 an hour, it's nowhere near the $200k annual salary you mentioned.

Don't underestimate the value of skilled, diligent bookkeeper. Bookkeeping may seem easy, but wait until you have one make a mess of your books. It can cause troubles for years.

One of my property managers does book work for me once per month has helped me out a lot I just pay her what her hourly rate is with over time. She is salary at less then 40k per year with a free vehicle.
Of course you have to have income property to be able to do this and she is not a cpa. How ever most "good" property managers understand how taxes work in regards to real estate. The documents and receipts she puts together for the cpa firm that send out k-1's to partners have never been problematic.
Can you pay a part time employee to organize documents then have cpa firm handle it from there? Just a thought to reduce the 50 to 200 dollar per hour labor we are speaking of.
If you can find someone for 17 to 20 per hour that is good, thats worth it in my opinion.

In Northern CA you can find good freelance bookkeepers for $25-30 per hour. You need to look around a bit more.

I think you want someone local to you that can work from your location. I posted to Craigslist a year ago and recieved around 25 resumes within a week in Denver. I may have gotten lucky but have a good one at $20.00/hr. I did not post an hourly rate, but at that time I had several willing to work in the $15-25/hr. range. My cashflows for fundings are not simple bookkeeping, and I did go through two before settling with this one. For real estate or funding businesses I think you want an above average bookkeeper; so depending on your local market may want to pay above these prices, but $60-100/hour is not necessary.

you are next to one of the biggest universities in the US (even the world). why dont you go to UT and post some fliers for students to apply? talk to some professors to see what they;d recommend?

having said that, paying more than $20/hr for this stuff is ridiculous. he is not looking for tax advice. he is looking for an organized person that can do the same task for a few hrs a week/month.

how much would a firm pay that kind of person? more than 25-30k/year? i dont think so.

Remember the saying. " You get what you pay for".

I learned a long time ago that a great bookkeeper / tax account who manages both my ledger and my stradegy is worth every cent. There's too much at risk to cheap out on bookkeeping.

John (and others),
While not a regular poster to this site, I came across this discussion and thought I'd weigh in on John's question about the costs of bookkeeping, since this is an area I have experience in. That said, I have to disclaim that I run a firm that provides entrepreneurs access to flexible accounting resources....including bookkeeping services.

So, in response to John's comments:
1. $100/hr for bookkeeping is far too high. So is $60/hr. I'm hoping that your accountant and other builders may have thought you needed something more than just bookkeeping and maybe more like a Controller. A Controller is performing a more sophisticated role that often requires a strong understanding of Generally Accepted Accounting Principals, uses high-level financial reporting and analytical skills, and often complex accounting systems.
2. You're correct that bookkeeping is not a highly technical nor specialized function. In fact, it's more akin to data entry. So you should not pay equivalent rates like you would to a CPA, attorney, or another professional with deep technical experience.

A few of additional thoughts and opinions (for what it's worth):
1. There is huge volatility in the quality level of bookkeepers. Because most bookkeepers are self-employed or contractors there are hidden gems and then there are some real stinkers. Make sure you perform solid due-diligence on these individuals as they'll often have access to all of your business assets (bank accounts, credit cards, etc) and the instances of fraud in small businesses occur far more frequently than the large company scandals that we read about on the pages of the Wall Street Journal.
2. Because the question about costs was framed up in a rate per hour context, I'll initially respond that I'd seek to be paying around $20 - $40/hour for bookkeeping. That said, when you're paying for a largely transactional/data entry role, I believe an hourly rate model has misaligned incentives. That bookkeeper will not be incented to work efficiently or use automation tools if they can make more income by being slower and more manual. I think bookkeeping can be done on a fixed price basis.
3. This view will likely make me unpopular with some people posting here, but I do not think your tax preparer should also be your bookkeeper. Tax preparation, planning, and strategy is a specialized skill that requires technical expertise and, therefore, you should be prepared to pay more than you would for bookkeeping. Not only that, your books should be accounted for with an eye toward producing financial information for you as the owner, your investors, or your lenders...and not just to make filing tax returns easiest for your CPA.

Thanks for letting me post here and I hope that my comments may prove helpful to some of you. Also, thanks for being patient with my long post....I'm passionate about helping entrepreneurs with their accounting function so I can get a bit carried away! :)

Folks - I've had to remove and edit several posts in this thread. Please note -- you may NOT recommend your own services in ANY discussion thread here on the site. The only place appropriate to do that here is in our Marketplace.

It is wholly inappropriate to take a thread asking for advice and trying to sell your services in it -- that's called hijacking and is prohibited here. Don't do it.

Back to the OP's post now . . .