Stop wasting time at your County Recorder’s Office

by Justin McClelland on December 17, 2009

  
recording real estate documents

Why Record real estate documents?

To protect yourself as a Real Estate Investor, it is ideal to record your contract positions at your County Recorder’s office.  When you have a property tied-up with a Contract to Purchase or an Option to Purchase, you may think that you’re in good shape.  You go on to start working towards your exit-strategy, whether that is to wholesale, rehab, etc. 

But not so fast. 

A slick, slimy, and sly investor may try to negotiate with the seller behind your back and cut you out of the deal!  Perhaps this is your wholesale buyer, your contractor, or anyone else who is unethical.

When you record your position at the County Recorder’s office, you are putting the public on notice of your interest in the property.  This act puts a cloud on the title and the seller would not be able to deliver a clear title to anyone else without dealing with you.

While recording your contracts (memorandums and affidavits) is a good idea, spending time driving to the County Recorder’s office during their slim office hours is not.

Be like a Title Company and submit documents electronically, you’re a business too!

Using the eCourier service of eRecording Partners will allow you to submit your documents to the County Recorder’s office from your home office laptop while you sip hot coco in your drawers by the fireplace (well at least that’s how I roll).  All you need is a scanner and a computer; well you don’t even need a scanner if you are a paperless operation.

There are no set-up or subscription fees associated with eCourier; there is only a $4 per document charge.  The online interface allows you to view the status of documents from submission to recording.  Check out the demo of their software for a complete look.  At only $4 per document, this service is a no-brainer for those looking to run their business with greater efficiency.  That should include you!

The eCourier service is currently available in the following counties:

StateCounty
ArizonaApache
Graham
Greenlee
Maricopa
Mohave
Navajo
Yavapai
ArkansasPulaski
CaliforniaSan Bernardino
ColoradoAdams
Alamosa
Arapahoe
Archuleta
Baca
Bent
Boulder
Chaffee
Cheyenne
Dolores
Douglas
Eagle
El Paso
Garfield
Huerfano
Jefferson
Kiowa
La Plata
Lake
Larimer
Las Animas
Lincoln
Mesa
Mineral
Moffat
Otero
Park
PT Arapahoe
PT Boulder
PT Douglas
PT Jefferson
PT Weld
Pueblo
Routt
Saguache
San Juan
San Miguel
Teller
Weld
District Of ColumbiaWashington
FloridaBay
Broward
Clay
Duval
Escambia
Hillsborough
Lee
Leon
Orange
Pinellas
Santa Rosa
Suwannee
IllinoisChampaign
Cook
Kane
McHenry
Rock Island
Winnebago
IndianaAdams
Allen
KansasWyandotte
MaineKennebec
MassachusettsMiddlesex North
Middlesex South
MichiganIngham
Macomb
Oakland
Ottawa
MinnesotaBlue Earth
Cass
Clay
Crow Wing
Dakota
Kandiyohi
Lyon
Martin
Pope
Renville
Scott
Sherburne
Wabasha
MissouriCity of St. Louis
Lincoln
NevadaWashoe
New HampshireMerrimack
New JerseyAtlantic
Burlington
Camden
Cape May
Cumberland
Essex
Gloucester
Mercer
Monmouth
Morris
Ocean
Passaic
Sussex
North CarolinaDurham
Mecklenburg
New Hanover
OhioButler
Clark
Delaware
Richland
OklahomaTulsa
PennsylvaniaAllegheny
Bradford
Bucks
Luzerne
Monroe
Philadelphia
TexasBastrop
Bell
Bexar
Brazoria
Cameron
Collin
Dallas
Denton
Fort Bend
Grayson
Harris
Hays
Hidalgo
Jefferson
Midland
Nueces
Parker
Scurry
Tarrant
Taylor
Tom Green
Travis
Webb
Wichita
Williamson
UtahSalt Lake
VirginiaMontgomery
Spotsylvania
Virginia Beach
WashingtonKing
Pierce
Snohomish
WisconsinBrown
Columbia
Dane
Eau Claire
La Crosse
Milwaukee
Outagamie
Ozaukee
Racine
Rock
Sheboygan
St. Croix
Washington
Waupaca
Winnebago

Photo: jesse.millan

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{ 6 comments… read them below or add one }

1 Stephani December 17, 2009 at 7:49 pm

Thanks for the info, Justin. I’d happily pay a few bucks to avoid having to go downtown to the recorders office and stand in line. Money well spent, IMO.

Steph

Reply

2 Joshua Dorkin December 17, 2009 at 9:40 pm

This is really a fantastic idea, Justin! As always, keep digging up those gems!

Reply

3 Ted Akers December 18, 2009 at 4:43 am

Justin,
Great post – and another example of BP Members willingness to share.

Reply

4 Craig Grella December 18, 2009 at 4:51 am

Great post. Now if we can only find a reputable resource for the timely accessing of documents from the county recorder’s office we’d be in great shape.

Reply

5 Justin McClelland December 18, 2009 at 10:36 am

Craig,

For much of the mid-west, there is online access to documents of the County Recorder via https://tapestry.fidlar.com/Tapestry2/

I don’t know of similar sources for other areas of the country.

Reply

6 Linda C. December 20, 2009 at 9:47 am

Wow! It is amazing how many tips and tricks are out there that can really save some time. This one seems incredible. Too bad it doesn’t work everywhere.

Reply

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