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Five Steps to Finding Focus in Your Real Estate Business

by Douglas Dowell on January 11, 2014 · 12 comments

 5 Steps Of Theory Of Constraints

“It’s not luck”
Dr. Eli Goldratt

Focus is an essential element to success in sports, business, and everything. The more success biographies you read it may become crystal clear: mega success is a function of obsessive focus. The odd thing about the human condition is that we are inundated with more and more distraction. Even large companies struggle with strategic implementation for this very reason. You, as CEO of your real estate business, have a grand strategic goal. Have you gotten mired in tenant calls? Have you been inundated with more work at your job? Large companies join your experience that whirlwind can stymie your objectives. (See The Four Disciplines of Execution).

Understand your far from alone if you don’t think your getting the results your capable of. Luckily, a brilliant physicist started to attack this problem. Dr. Eli Goldratt wrote a book called The Goal originally published in 1984. We recently lost this great man who’s legacy is underappreciated by the general public but he was excellent at sharing his vision. This was first readily apparent in The Goal. Dr. Goldratt laid out his Theory of Constraints (TOC) as a management philosophy.

The core tenet of TOC is that not only focus is critical but it guides us to FOCUS on the RIGHT THING. The essential truth is a system cannot be improved by improving a non-constraint.

For example: If you’re a fix a flipper and you want to improve your business is your ability to paint faster going to truly make you more money?

Most manufacturing companies have heard of it and many use TOC to great benefit. My hypothesis is that real estate investors can really become truly exceptional with TOC. All things are systems.

Lets assume you want to be a multifamily syndicator. Lets walk through the steps and see if it can serve us.

1. Identifying the System’s Constraints

Identify the system’s constraint(s) (that which prevents the organization from obtaining more of the goal in a unit of time)

The system constraint is definitely a function of where your are starting. Like Einstein said …everything is relative. Can we agree that if you have notched you third acquisition and manage 10 units your situation is different than a newbie?

Let’s evaluate the experienced investors system constraint to get a great feel for how this process can really change the game. Let’s call the experienced investor Jane. Jane has developed some nice relationships with some local brokers. She has recently acquired her first small multifamily property with her self directed IRA. She studied the BiggerPockets forms and read great books like Buying and Selling Apartments by Steve Burgess. She knows what a great apartment deal looks like.

How does she improve her business?

The bad news all of her personal equity was deployed with he first apartments project. If her goal is to purchase more multifamily she is in the position that most committed real estate investors find themselves. More opportunities than their personal resources will permit them to capture. Her constraint is CASH. The other serious potential candidate to be address first is her mindset. Does she have the believe that she is offering an opportunity or is she feel like she is begging?

2. Decide how to Exploit the System’s Constraints

Decide how to exploit the system’s constraint(s) (how to get the most out of the constraint)

Since Jane has decided to keep her momentum going she needs to figure out how to go to the next level. She ran into some folks on BiggerPockets that have faced the same situation.

Enter the real estate syndication model. This tried and true method focuses on using an well established set of rules and process to bring in third party investors.

Here Jane faces an interesting choice. She can go bigger buy jointly managing the investment the group makes in a 50 unit complex. Or, if Jane really wants to go bigger she can avail herself of the private placement regime available under the securities laws.

3. Subordinate everything else

Subordinate everything else to the above decision (align the whole system or organization to support the decision made above)

Jane has decided she wants to syndicate into infinity so she has elected to master the syndication model. At this point, she reads everything she can find on Regulation D 506 and intrastate offering exemptions.

Finally, she has decided its time to contact a great securities lawyer.

4. Elevate the System’s Constraints

Elevate the system’s constraint(s) (make other major changes needed to increase the constraint’s capacity)

With some great advice, Jane starts her private money campaign. She has decided that she wants to meet accredited investors to establish a relationship. She worries less about deal flow for awhile and much more about conducting these meetings.

5. Warning!

Warning! If in the previous steps a constraint has been broken, go back to step 1, but do not allow inertia to cause a system’s constraint.

This step requires Jane to be patient. With persistence she over time planted the seeds that will power her business over the next few decades.

Photo Credit: helgabj
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{ 12 comments… read them below or add one }

Steve January 11, 2014 at 9:15 am

Great article that addresses the issues I have in a different light. Thank you!


Douglas Dowell January 11, 2014 at 4:58 pm

Thanks for that Steve…happy to be of value.


Karin DiMauro January 11, 2014 at 6:31 pm

“The essential truth is a system cannot be improved by improving a non-constraint.”

That is HUGE!

Adding The Goal to my to-read list. Thanks for another interesting book recommendation!


Douglas Dowell January 11, 2014 at 7:20 pm

Happy New Year Karin!

I think you’ll like “The Goal” but for us project management types “The Choice” is maybe even better. Aaaah might need some private money to fund my amazon wish list haha


Douglas Dowell January 11, 2014 at 7:23 pm

I also agree on the statement….to me it was one of the many times Eli hit me upside my hard head with a shovel.


Mark Ferguson January 11, 2014 at 10:45 pm

Focus is so important, yet so hard in today’s society! I have have to remind myself to focus on what I do best and not constantly look for brand new things to dive into.


Douglas Dowell January 14, 2014 at 7:13 pm

The bright shinny object is a battle always….just soooooo many ways to make money in real estate!


Jack January 12, 2014 at 11:33 pm

Focus is very important for real estate. But apparently this does not hold true for blogging…or at least proofreading and spell checking…..


Shaun January 13, 2014 at 9:23 pm

Great recommendation with The Goal.
I want to go back to my podcast and amend my answer to my favorite non-real estate business book. I loved The Goal and did a whole independent study around TOC in grad school.
TOC is one of those great common sense ideas that shows humans like to make things really complicated for no good reason.
I like bringing some of these ideas into the real estate field. It isn’t the same natural fit that it is for manufacturing, but the basic tenants can be applied to anything.

BTW for anyone going to read it I don’t think it is clear that it is a business novel. He uses a fictitious story to present the idea and outline the theory. It keeps it interesting, helps illustrate the theory in “real world” type situations.
The brutally awkward love story between Al and Julie is worth reading even if you don’t care about the theory. :)

Walk the walk and talk the TOC!


Douglas Dowell January 14, 2014 at 7:15 pm

I loved it too my friend. Have you read “The Choice” yet? I think its even more important to real estate investors.


Shaun January 15, 2014 at 8:34 am

I have not. To be honest I had not even heard of it.
Actually assumed I had since I read pretty much all his major stuff during the project mentioned during my MBA.
I didn’t even realize he was still writing at that point. It came out the year after I did my big TOC thing.

Looks like it is a bit more philosophical and deals more with human relations?
I can see how that would translate better to the RE world as it is more of a “people” business then making widgets.


Douglas Dowell January 15, 2014 at 9:24 am

Its a great read about applying stucture to our chatic world.
I also think “Critical Chain” is perhaps even more important. TOC applied to project management. I have not read “Its not Luck” yet but it deals more with marketing and strategy.

Overall, I am not really convinced about much this stage in life. I am however fervent that TOC is world class system to run business. Beauty of it is most people don’t have the wherewithal to execute it.

Sounds like a competitve advantage to me.

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