As an investor, I love looking at houses where-ever I go. In fact, I am probably like most investors that always have real estate on the mind.
Whether traveling to look for properties or managing properties while on the road, a portion of all of my travel trips undoubtedly involve some sort of “work” related to my investing.
Contrary to popular belief, just because I happen to work on my real estate during my trip does not automatically make it a tax deductible trip.
Although it is possible to take a tax deduction for a part of all of your travel costs, if they are businesses related, you need to first be sure that you have everything in place to legitimately get the write off. Yes I did say legitimately. That means that if you get audited, you have the documentation and support to win the argument over the IRS.
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In order to make this possible there is some action that is needed on your part before you even take your trip. Let’s take a look at an example of how Judy, an investor, can maximize her travel tax deductions.
1. Schedule Appointments and Plan Meetings before Leaving
The sun is out and it’s time to play. If you think you can just hand out your business cards while you are on the beach in Florida to get a tax deduction, you are definitely wrong.
In order to make your trip deductible you need to schedule at least one business meeting or activity before leaving for your trip. The IRS wants to know that you had a “prior set business purpose” in order to write off your travel costs.
For example, if you “happened” to attend a real estate conference while in Florida, that does not mean you went to Florida for business purposes. On the other hand, if you pre-registered for this Florida conference, then you can show that the reason you went to Florida was to attend this real estate conference.
This is a subtle but very important distinction. The best way to document this is with email. Emailed registration paperwork or receipts are strong documents that can help substantiate your travel “purpose.”
Example: Judy wants to take a trip to sunny Florida. If she schedules multiple meetings and appointments with her business contacts and colleagues or conducts a presentation meeting to a group of other investors, the IRS can accept her trip as a tax deduction for her business.
2. On-The-Road Expenses
If you want to deduct all of your travel expenses (i.e. flight or driving costs) then you need to be traveling primarily for business. You can deduct 100% of your travel expenses according to the IRS as long as more than fifty percent of your trip was business related.
Example: Judy was traveling on a five day trip. For her, three out of five business days she spent in Florida were related to her investing business. Since more than 50% of her time was spent on real estate investing activities, then the entire cost of the would be tax deductible to Judy.
3. Every Day Counts for Your Travel Expenses
Each day that you are traveling provides you opportunities to capture tax deductions. 100% of your hotel, gratuity, car rental and 50% of your food costs may be tax deductible.
Example: Judy is away on a business trip for four days and has meetings planned with investors most of those days. She can deduct the costs for her meals and entertainment for those days. In fact, even if Judy decided to eat by herself on these days those would still be tax deductions if the primary reason for this trip was related to her investing business.
4. Throw Away Those Receipts:
A lot of people may not know that the IRS does not require you to keep receipts for certain expenses under $75 (except for your hotel). Just because you do not need receipts, does not mean you don’t need to track your expenses because odds are high that if you don’t track your expenses, you will forget about them by next April’s tax deadline.
Example: Make sure you include expenses such as laundry, dry-cleaning, tips, parking, meals, entertainment, etc. Even the first dry-cleaning bill you receive when you return home may be fully tax deductible.
5. Include a Weekend in Your Travel Plans
If you have a business meeting on a Friday and schedule another meeting on a Monday then you may be able to legally deduct your entire hotel and on the road expenses for the weekend in between.
Example: Judy has a presentation with potential investors on a Friday and scheduled follow up appointments with the investors for Monday. Although she did not have any meetings on Saturday or Sunday she can deduct any on-the-road expenses and hotel costs she incurs during the weekend.
Taxes can be fun when you find creative ways to save more of your hard earned money. Before you take that vacation this year, plan ahead and look for ways to turn it into a business trip.
Do you have any awesome tax-saving stories?
Be sure to leave your comments below!