Mortgages & Creative Financing

Strategy Sessions for Real Estate Investing Success

Expertise: Landlording & Rental Properties, Real Estate Marketing, Real Estate Investing Basics
51 Articles Written

You may be all too familiar with this very common problem.

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As an entrepreneur or small business owner, you find yourself in the trap of spending all of your time working in your business rather than on your business. Michael Gerber, author of the best-selling E-Myth book series, talks about this extensively and promotes systemizing businesses so that owners are freed from being technicians focused on day to day operations and can spend time on strategic issues (if you haven’t read his books, I highly recommend them).

As real estate entrepreneurs, we often run into this same problem. We're so involved in the tactical daily operations that we may forget to take a step back, breathe, and really evaluate the effectiveness of what we're doing plus we fail to create systems that will allow us to work smarter rather than harder.

My husband and I are no exception to this, but once we recognized late last year that we were falling into this trap, we decided to implement strategy sessions on a monthly basis.

I find these sessions to be very useful as they keep us from going down a path that simply isn’t working and provide an opportunity to brainstorm on new ideas and ways to work more effectively. By no means have we mastered this, but we’re doing what we can do…you have to start somewhere. We started our real estate business less than 18 months ago and are only part-timers, but we recognize that if we start with good business practices now, we’ll continue them at a time when they are even more critical and there is more at stake.

Here’s a suggested outline for what you might want to cover in your strategy sessions. It’s not an exhaustive list areas to cover by any means because different real estate strategies may require other specific measurements to track and review. This is a basic list of areas that you should – as many recipes say – “season to taste”:

Overall Goals Review

  • Goals for the month
  • Goals for the year
  • Progress toward each of those goals

Marketing Review

  • Response rates per each type of direct mail
  • Effectiveness and return on investment of marketing methods
    • Direct mail
    • Internet marketing
    • Bandit signs
    • Print Ads
    • Other
  • What’s working well and should be continued?
  • What do you need to change – if anything – about your marketing to increase results?

Offers Review

  • Number of offers made
  • Number of offers accepted vs. declined?
  • Lessons learned from offer results to implement going forward

Relationship Building Review

  • New connections made (realtors, other investors, private money partners, etc)
  • Connections still needed
  • Outline next steps for follow up with new connections and plan for identifying needed connections

Financial Review

  • Dollars in (how much did you bring in?)
  • Dollars out (how much did you spend?)
  • Any adjustments needed as a result?

You may be thinking to yourself “Shae, that’s great, but I work by myself. I don’t have a spouse or partner to do strategy sessions with!” Don’t let that stop you.  The way I see it, you have two options available to you:

1) Have a one-person strategy meeting. Yes, you can do it.  If you have a structure for what you need to evaluate, you can do this in a couple hours time and really reflect on your business.

2) Find a reliable and trustworthy partner who is willing to do these meetings with you.  If the partner is also involved in real estate investing, even better.  You can exchange ideas and provide a great support system for each other.

If you’re not taking time to work on your business, regardless of your days, months, or years of experience, I strongly encourage you to get started this month.  I think you’ll agree that spending time to review, reflect, and revise will make a big difference.

I would love to hear your comments and ideas!

Photo credit: HDR Cafe

Shae Bynes is a real estate investor in sunny South Florida. On her blog, GoodFaithInvesting.com, she provides helpful tips and an inside look at her...
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    Rachel Aka Mobile Home Gurl
    Replied over 10 years ago
    Great article, Shae! I’ve read E-Myth too, excellent book. I think it’s great that you have strategy sessions – it really helps to track progress. I do them myself as well. I like how you have an outline and group the review session into categories, great suggestion. You’re right, it is really easy to get “stuck” in the day to day operation of things. I’ve had my share of struggles and what has helped me get over the hurdles has been the time I took to reflect on what was working/not working and what I could do to make things better. By having these strategy sessions, it definitely helps to work on the business. This article is a great reminder of that, thanks for sharing!
    Shae Bynes
    Replied over 10 years ago
    Thanks Rachel! .-= Shae Bynes´s last blog ..Relentless forward motion =-.
    Carey_PA
    Replied over 10 years ago
    Shae, I loved your article. As a matter of fact, I’m gonna make Kathy sit down right now and her and I our going to have a strategy session! Love, love, love it! Keep up the good work (with your articles and with your strategy sessions with your hubby!) Carey .-= Carey_PA´s last blog ..Door Knocking to Find Apartment Buildings for Sale =-.
    Shae Bynes
    Replied over 10 years ago
    Thanks Carey! I look forward to hearing how your first strategy session goes! I know you’ll blog about it, right? 🙂 Enjoy your weekend! .-= Shae Bynes´s last blog ..Relentless forward motion =-.
    Neil Uttamsingh
    Replied over 10 years ago
    Hi Shae, I liked your point on reviewing ‘overall goals’. I have learned over time that if I do not personally do this, I tend to forget what my overall goals are. (This may sound ridiculous, but it is the truth) To combat this, I have drawn out my Overall goals (in picture form) for the month and for the year. They are placed in a spot in my house, where I see them each and ever day. This way, I never forget what my overall goals are, and these ‘pictures’ that I have created help me to stay focused on achieving these overall goals. Nice article!
    Neil Uttamsingh
    Replied over 10 years ago
    Hi Shae, I liked your point on reviewing ‘overall goals’. I have learned over time that if I do not personally do this, I tend to forget what my overall goals are. (This may sound ridiculous, but it is the truth) To combat this, I have drawn out my Overall goals (in picture form) for the month and for the year. They are placed in a spot in my house, where I see them each and ever day. This way, I never forget what my overall goals are, and these ‘pictures’ that I have created help me to stay focused on achieving these overall goals. Nice article!
    Shae Bynes
    Replied over 10 years ago
    Neil, that doesn’t sound ridiculous at all to me…its so true! It’s easy to lose sight of the forest among all the trees. I like he fact that you have them in pictures too…I bet you have that picture really ingrained in your mind. Thanks for the comments! .-= Shae Bynes´s last blog ..Relentless forward motion =-.
    Neil Uttamsingh
    Replied over 10 years ago
    Hi Shae, The picture is definitely ingrained in my mind. I see it in my sleep! Lol… (The by-product of the over ambitious I am sure) 🙂 .-= Neil Uttamsingh´s last blog ..Business Life Story Part Two =-.
    karen
    Replied over 10 years ago
    Good article, Shae. It’s hard for the lone rangers to do the business strategy sessions on their own, keep themselves moving in the right direction and keep themselves motivated because they’re only hearing their own voice. I strongly recommend becoming part of a like-minded group who can help you mastermind your business. We lead this type of group in our local area and see tremendous growth in very short times because of the synergy of the combined input. My husband and I do the same thing you describe, weekly meetings with our partner. Made a huge difference in our business when we implemented them. .-= karen´s last blog ..Needed: An Energy Miracle =-.
    Shae Bynes
    Replied over 10 years ago
    Hi Karen, thanks for the feedback and I agree! The combination of having an accountability partner and being a part of a mastermind has been really helpful for me. .-= Shae Bynes´s last blog ..Relentless forward motion =-.
    Trisha L. Hogan
    Replied over 10 years ago
    I would coin your article: “STRATEGIC RESULT$!” Excellent – Thank YOU!
    Shae Bynes
    Replied over 10 years ago
    Thanks Trisha! .-= Shae Bynes´s last blog ..Relentless forward motion =-.
    Trisha L. Hogan
    Replied over 10 years ago
    I would coin your article: “STRATEGIC RESULT$!” Excellent – Thank YOU! Reply Report comment
    Trisha L. Hogan
    Replied over 10 years ago
    I would coin your article: “STRATEGIC RESULT$!” Excellent – Thank YOU! Reply Report comment