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4 Types of To Do Lists Crucial for a Fully Focused Real Estate Business

Engelo Rumora
3 min read
4 Types of To Do Lists Crucial for a Fully Focused Real Estate Business

Several years ago, as I have mentioned in many other blogs, I read a book that changed the course of my life. It immediately altered the way I thought about myself, my time and how I needed to interact with the world. That book was Rich Dad Poor Dad by Robert Kiyosaki. Since that time, I have attended numerous personal development seminars (all of them were free because I’m cheap), taken those more successful than myself out to lunch and dinner to pick their brains, and immersed myself in the world of Real Estate.

The single most important thing that I have learned from all of this is that the extent of your success is completely dependent on YOU. It’s all in your daily habits — the attention that you place on your goals and the steps needed to reach them. The large part of this focus is planning, of course, but more importantly, keeping a daily To-Do List to assist in steering the ship. Now, many of the gurus will attempt to sell you books, courses and motivational CDs that you will probably never read or listen to… the message is the same: do anything necessary to keep yourself on task.

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In my office, I use basic whiteboards and label the lists based upon the degree of importance. I also carry a plain legal notepad that is constantly evolving.

This is how it all works: I personally have 4 lists.

My 4 To Do Lists

URGENT is on the whiteboard above my head. This is the do or die list that gets updated daily. These are things that need to happen quickly to move projects forward.

is on the whiteboard to my right. This is a list for “Bigger Picture” goals. It’s more long term and follows a weekly and monthly timeline. These items directly affect the business, but need other steps to get completed to be crossed off.

CALENDER is on my MacBook. This is the daily grind. Scheduled meetings, telephone phone calls, daily online posting schedules and even my exercise routine are on here. My team shares this and knows when I am available or what meeting we have at any given moment. They get a notification when it changes.

NOTEPAD is next to my laptop on the desk staring at me all day. Normally, I have 20-30 items at any given moment. I cross them off when complete and add items as they come to light. There are never enough hours in a day to complete this to do list, but personally, I like it that way. I always keep adding more and more. On an average day, I might execute on 5-7 things on my NOTEPAD. The next day, I will add another 5-7. It’s just a never ending cycle that I love.

Using Lists to Increase Focus

On Monday morning each week, we have a company meeting and go down the list of items on the white boards. We all compare lists, take notes and give updates. This is a fun and intense time because we always have new lists and leave the meeting with all sorts of things to focus on for that week. Each member of our team even has a whiteboard next to their desk and carries a notepad.

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The goal of all of these lists is constant focus. They haunt and drive your activity every moment of every day. I even have a whiteboard on the inside of the bathroom door to serve as a reminder. Also, just in case something comes to mind, I can quickly write it down. 🙂

At home, we have a whiteboard in our kitchen that includes broad business and personal family goals. Realizing that these two are intimately related is really what pushes me to work so hard — I don’t plan on working this hard forever.

Reading this, you may think to yourself, “This is really simple,” and I say to you “Yes, it is!” The problem most people have is sticking with it. I mean, I know how easy it is to give up or to make an excuse or to just skip it for one day, which usually becomes many more. I have also found that the more complex you make something, the less likely you are to actually do it. I try to keep everything I do very basic, clear and duplicate-able. I want my team to do it too and become committed to their own success.

Consider this my contribution to your success! Start today, and see how far you can go.

How committed are you to your success? Do you keep a list or a calendar, a planner or just wing it?

Let’s talk in the comments below!

Note By BiggerPockets: These are opinions written by the author and do not necessarily represent the opinions of BiggerPockets.