{"id":42789,"date":"2013-05-07T05:33:41","date_gmt":"2013-05-07T11:33:41","guid":{"rendered":"https:\/\/www.biggerpockets.com\/renewsblog\/?p=42789"},"modified":"2024-05-30T10:36:25","modified_gmt":"2024-05-30T16:36:25","slug":"2013-05-07-delegation-outsourcing","status":"publish","type":"post","link":"https:\/\/www.biggerpockets.com\/blog\/2013-05-07-delegation-outsourcing","title":{"rendered":"The ABC\u2019s of Successful Delegation and Outsourcing"},"content":{"rendered":"<p>Most real estate investors are terrible at delegation. We are slow to delegate for a variety of reasons.<\/p>\n<p>Most likely it is because of one of these reasons:<\/p>\n<ul>\n<li>Money; \u201cI can\u2019t afford it\u201d.<\/li>\n<li>I\u00a0can do it better myself; \u201cNo one is as smart\/as good as I am.<\/li>\n<li>I can get it done faster myself; \u201cIt will take too long to train someone to do it as well as I can do it.<\/li>\n<\/ul>\n<p>We can come up with a million reasons. But here is the truth of the matter; the faster you begin to delegate and outsource, the quicker your business will grow and become profitable.<\/p>\n<h2>The Simple Truth about Delegating<\/h2>\n<p>It&#8217;s a fact that it\u00a0takes longer initially to delegate and to outsource a task then it does to do it yourself. Who knew that there was so much work involved upfront just to give work away?<\/p>\n<p>But over time, it will change your life! For a whole lot of people, you will ultimately get your life back. Remember that thing called \u201cfree time\u201d or \u201cfun\u201d? What about being able to take a stress free <a title=\"The Vacation Rental Hypothesis\" href=\"https:\/\/www.biggerpockets.com\/blog\/2013\/05\/05\/vacation-rental-hypothesis\/\" target=\"_blank\">vacation<\/a> because you know your business is running without you?<\/p>\n<p>Now I\u2019m not going to say this happens immediately, but that should be your long term plan. To put people and systems in place so you can get your life back.<\/p>\n<h2>In the Beginning\u2026<\/h2>\n<p>It\u2019s very likely that most real estate investors were \u201csolopreneurs\u201d when they first started out unless you were one of those folks that joined an existing family business or had a partner right from the beginning. The vast majority of all investors start out as \u201cone man shops\u201d. I can promise you that there will come a time when you begin to feel like you are drowning; you will realize that there is no way you can get it all done by yourself. You must delegate to survive!<\/p>\n<h2>Failure to Launch<\/h2>\n<p>Do you remember the movie with Sarah Jessica Parker and Matthew McConaughey called \u201cFailure to Launch\u201d where he just couldn\u2019t get his grown-up life off the ground? \u201cFailure to Launch\u201d is what happens when you hold on to the \u201cI am going to do it all myself syndrome\u201d to long. Your business will fail to grow and if you don\u2019t take steps to change that, your business will likely come to a standstill or fail altogether.<\/p>\n<p>When you can finally admit that you can no longer do everything in your business, you have to make a change and make it quickly.<\/p>\n<h2>The Choice<\/h2>\n<ul>\n<li>Some folks get an office and a staff person or two \u201cright out of the box\u201d. That can be a good choice for some people. But for most real estate investors, they will choose a different path toward delegation in the beginning. They will outsource some of the work.<\/li>\n<li>One of the easiest things to outsource is your direct mail. There are a number of services folks use that have been written about on BiggerPockets. Don\u2019t overthink this one too much. You can always change if you aren\u2019t happy with your initial choice.<\/li>\n<li>If you want to print your letters yourself you can find a stay at home mom or grad student to stuff and hand address those for about $10 a hundred.<\/li>\n<li>I have had excellent results with outsourcing some things to virtual assistants on Odesk. You can find qualified folks to do all sorts of work for you there, and you won\u2019t have to worry about payroll taxes.<\/li>\n<li>Fiverr.com is another site I love. You can get your videos and audios edited there for $5, have intro\u2019 and outro\u2019s created for them, and get a million other things done for about the price of a cappuccino that will save you hours of work. If you aren\u2019t a wiz at doing these sorts of things, then outsource it. You can get just about anything done on this site for five bucks.<\/li>\n<\/ul>\n<h2>Successful Delegation in 5 Easy Steps<\/h2>\n<p style=\"padding-left: 30px;\">1. Make a list of every repetitive task in your business whether it happens daily, weekly or monthly. Don\u2019t leave anything out. It might help to keep a log for 30 days just to be sure you have everything on your list.<\/p>\n<p style=\"padding-left: 30px;\">2. Look at the steps involved for each task. Don\u2019t skimp on this part. You need to list each tiny, sequential step involved for each one of your tasks. I know that just about now, you are saying \u201cI don\u2019t have time to do that\u201d. Remember to look at the big picture. You don\u2019t have to get this done today; it might take 6 months from start to finish. In the end, you want more time, more freedom or whatever it is that you are looking to add back into your life. Creating systems for your business will set you free.<\/p>\n<p style=\"padding-left: 30px;\">3. Ask yourself if there is any way to streamline each one of those tasks. Do you really need all of those steps or can the process be simpler or more concise? Can it be easier for someone new to do the task accurately and efficiently? Let\u2019s face it; you don\u2019t want to have to hire a genus to replace you.<\/p>\n<p style=\"padding-left: 30px;\">4. Once you have all of the steps figured out for one task, create an overview of the job. Here is an example:<\/p>\n<p style=\"padding-left: 60px;\"><strong>Overview<\/strong>: <a title=\"How to Use Postlets to Create Awesome Flyers to Showcase Your Property [Video]\" href=\"https:\/\/www.biggerpockets.com\/blog\/2013\/04\/16\/how-to-use-postlets\/\" target=\"_blank\">Create a Postlet flyer<\/a> for each property we have for rent and for sale.<\/p>\n<p style=\"padding-left: 60px;\"><strong>Steps:<\/strong><\/p>\n<p style=\"padding-left: 60px;\">1. Login to the Postlets site at http:\/\/Postlets.com<\/p>\n<p style=\"padding-left: 60px;\">2. Here is the login information \u2026\u2026.<\/p>\n<p style=\"padding-left: 60px;\">3. Select \u201ccreate new Postlet\u201d.<\/p>\n<p style=\"padding-left: 60px;\">You get the idea; list each and every step below the job\/task overview.<\/p>\n<p style=\"padding-left: 30px;\">5. Use screenshots and short video tutorials and go through the steps. You don\u2019t have to buy any fancy programs to do this. There are plenty of free resources on the internet like Cam Studio and Screencast-O-Matic. These visual tutorials will be invaluable for folks that learn best\u00a0by \u201cseeing\u201d.<\/p>\n<h2>Congratulations. You Have Just Created a System!<\/h2>\n<p>This is the first step to really having a business; creating systems. The beauty of doing this is you only have to do it once. Yes, it\u2019s a lot of work upfront. But if you hire a dozen people in the future you will have a system you can use for years to come. It goes without saying that any system you create will need to be updated and \u201ctweaked\u201d from time to time, but you will never have to start over from scratch.<\/p>\n<h2>Final Thoughts \u2026<\/h2>\n<p>Outsource quickly, and make a plan to outsource everything you can. Why is it that we all hang on too long?<\/p>\n<p>Use your \u201ccore genius or your talents\u201d to do the 20% of the tasks that <em><strong>only you<\/strong> <\/em>should be doing and outsource the rest.<br \/>\n<strong>Let me know how you handle this process in your business. How long did it take you to outsource and what tasks\u00a0did you outsource first?<\/strong><\/p>\n<p><span>Photo: <a href=\"http:\/\/www.flickr.com\/photos\/11755553@N08\/2389946099\/\" target=\"_blank\" rel=\"noopener\">nestor galina<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Most real estate investors are terrible at delegation. We are slow to delegate for a variety of reasons. Most likely it is because of one of these reasons: Money; \u201cI [&hellip;]<\/p>\n","protected":false},"author":661,"featured_media":169823,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4241],"tags":[],"class_list":["post-42789","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-real-estate-business-management"],"acf":[],"comment_count":0,"_links":{"self":[{"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/posts\/42789","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/users\/661"}],"replies":[{"embeddable":true,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/comments?post=42789"}],"version-history":[{"count":0,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/posts\/42789\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/media\/169823"}],"wp:attachment":[{"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/media?parent=42789"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/categories?post=42789"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.biggerpockets.com\/blog\/wp-json\/wp\/v2\/tags?post=42789"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}