The Power of QuickBooks Did I pay that bill and when?
Having trouble knowing whether or not you paid a bill? No problem in QuickBooks. (Screenshot may vary depending on the version of QuickBooks you own. This is taken from version 2014)
Click on “Edit” from the upper taskbar then click on “Find” from the drop-down menu.
This window will appear. It is here you will choose what you want to search for from the menu list that pops up.
Let's see if we can find a bill that we paid.
Choose bill from the Transaction Type Field window.
You can choose to search by Vendor, Date, Reference # or an amount. Let’s click on the little arrow in the “Vendor” field.
Let’s see if we entered a water bill for our property at 7778 Archdale Street.
Choose “Walled Lake Water Dept.” from the drop-down list.
Click on the “ Find Button” to your right.
There it is! You could have searched for the amount of the bill and would have achieved this information as well by searching for the amount instead of by name. Many ways to find if you paid a bill, if a tenant paid an invoice, to find a specific check you wrote and more!
We see we entered the Bill for the water bill we received, so, let's see if we paid it.
Choose Check from the Transaction Type Field, then type in the amount you are looking for. Click on Find.
When that check appears, click on the “Go To” Button to the right in order to see the actual check.
We now see that we paid it with check #1 on February 4, 2014
But this was a Reimbursable Bill. Did the tenant ever pay us back?
Let’s do a search by Invoice to see if the Tenant paid us back.
There's the transaction. Let's click on the "Go to " Button and see the actual transaction in play.
Yep, it's been paid. QuickBooks has marked it paid as well.