HOA Management Software???

9 Replies

I'm wondering if anyone has knowledge and/or experience with a cheap software solution for a small HOA (26 units)? Looking for something that can handle the finances, budgeting, owner communication, etc. This is a small HOA with $55 monthly dues so they are not looking for an expensive, complicated system.


Thank thank you. I used building him for 3 years and am familiar with rhoa services but was hoping for something smaller and less expensive. I think Buildium's lowest price is $60 a month plus setup fees. I I was hoping for something closer to a dollar per unit per month.

My HOA is going through a similar process of comparing vendors right now. What are the core features you think you need? We are considering one that’s charging $0.50 a unit but problem is the functionality seems limited.

I'm looking for something that can handle the financials, track maintenance requests and payments, and deal with communication (announcements, message board, etc.) Nothing fancy or complex.

We were looking at something called Frontsteps but I don’t believe it handles finances and it also doesn’t handle the profile and security features we would like. We haven’t implemented it yet. I’ll let you know if I come across something better.

Hi everyone,

I'm participating in a Startup weekend and working on an all-in-one HOA management platform. After looking around at some of the other platforms mentioned here, I couldn't find a great solution. If anyone has experience with any other HOA software, perhaps you could share your experience? And if you had a minute, answering a few questions would help me (and perhaps you if this gets enough traction) find a better solution.

  • What are some of the problems or inefficiencies you face managing an HOA?
  • What are some of the key features you'd like to see in a platform like this?
  • How much would you value a service like this?


Hi @Nathan G. pulling this dusty old thread out of the cupboard given a similar need of my own. Is your HOA still using Wild Apricot? I've been evaluating:

  • Monthli: surprisingly free service with news, calendar, documents, maintenance tracking, basic web forum by member groups. I'm not entirely sure the product continues to be developed given their asset tracking still says "coming in 2017" but the site continues to operate so I'm going to reach out to the company to see where things are at and whether there's legitimate concern over the product shutting down. 
  • HOA Express: they're currently in the middle of a redesign, which looks to be improving the dated UI they have now. Lots of great features here with a strong focus on HOA day-day functions. Member directory, bulk emails/SMS, group administration, surveys, visitor stats, custom emails/site domains, but most all capabilities (other than calendars, directory, and custom pages are all under the $25/mo pricing tier.
  • Condo Ally: another solution with a pretty dated site design/UI, but a decent focus on day-day HOA management, from bulk member emails/postal letters, document storage, event calendar, resident directory, maintenance requests, member polling, financials, committees, vendors, and discussion forums. While I'd love to see them make the interface a little better, I do like the simple, scalable $1/mo/unit pricing that's affordable for small associations.
  • Member Planet: not HOA-specific per se, but like Wild Apricot offers a ton of functionality in the free tier with compromise that they're showcased in a rather overwhelming and dated "kitchen sink" interface that's not mobile friends and a steep learning curve to get off the ground. Emails, events, payments surveys, documents, photos, SMS broadcasts, among others. Not a bad option if you don't care much about user design/focus. 
  • Wild Apricotfantastic member directory, templated emails, finance tracking, and website, but appears both the online payments portal and mobile apps require the $40/mo+ subscription. Additionally, since it's not really catered to HOAs looks like much the standard services like templated document management pages and maintenance requests would be custom page builds?

Originally posted by @Cliff H. :

Several years too late, I'm afraid. I stopped managing the HOAs because it wasn't financially worth all the drama.

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