If the core systems are solid, I’d lean toward sticking with option #1 and keeping the project within budget.

As long as the systems are tight, those stays actually stabilize the house because they’re focused and goal-oriented.At the end of the day, like you said, it all comes down to screening + expectations.

I use:• DealCheck for underwriting• QBO for all accounting + amortization schedules• A simple class and tag system for rehab tracking• A separate depreciation file for my CPAIf you’ve dialed in a process that works well for flips, I’m always open to comparing systems — it’s rare to find investors who take the backend as seriously as the front-end deal finding.Appreciate you sharing your workflow.

Learn the system that all people, accountants, CPAs and all are going to use which is quickbooks so you know it and it can be transferred easy when you are ready to move from self managing to bookkeeper to accountant. 

Hi @Juliette HolmJames give you a very details inside, this is what I would like to add on his response.Property Selection Caveats (1970s Homes)While the general decade recommendation is sound, remember that every property needs close inspection:Plumbing Systems: Be extremely cautious with houses built in the 1970s.

I cant send any message on the PM system to anyone something is goofy with the system anyone else.

Specifically:- Estimating cash flow- Evaluating long-term appreciation potential- Understanding neighborhood demographics- Estimating renovation costsI’m working on a tool where:- You paste a Zillow link.The system uses AI to:- Analyze cash flow potential via Rentometer rents- Predict appreciation based on historical trends- Break down local demographic dataGoal: Automate the time-consuming parts of deal analysis and help investors screen properties faster. 

It sounds like you need something that’s more than just a basic rent collection app, but not as heavy and expensive as a full property management system.

We are running a business after all if you're a real estate agent or investor and businesses always have systems and outsourcing like you said.

Solid systems.