Can you find something that needs new paint, floors, appliances, light fixtures, blinds, exterior landscaping clean up, or things like that. 

Tenant will immediately act to identify and remove/clean up the source of any such odors and to ventilate the rental unit or otherwise remove the foul odor upon discovery of it.General --Walls: should be clean, free of dirt, grease, holes, cobwebs, and fingerprints.Floors: should be clean, clear, dry and free of hazards.Windows: should be clean and not nailed shut.

If you got a good one, I'd promise it at lease (year) renewal, and put it in writing so he feels comfortable about it.I feel if you have a good property and a good tenant, you should have a quality paint job.Hint - Use Behr 'Marquee' from Home Depot....really heavy pigment count, one coat cover (usually) and easy cleanup.

That, or they're part of the recent gang-cleanup where near a thousand people in the greater Memphis area who had warrants were arrested.I'd check https://tennesseejailroster.com/police/memphis-arrests-and-m... or https://imljail.shelbycountytn.gov/IML Your tenant may be in jail which is why there is no response.

or - you leveraged yourself to the moon and depleted your savings to $0 to buy a duplex in a more challenging neighborhood without a team in place to get that sweet "cash flow" and ended up negative every month and then both sets of tenants moved out and one destroyed their unit and you sold as a massive loss and gave up on RE. not success!

I've been getting rid of it and made the other tenant clean up her mess. 

Recovery comes through positioning the asset again, not emotional bandwidth wasted on the defaulters.4️⃣ Consider title cleanup and protective clauses for the future.

Having said that, the vacancy rate in the area is almost 0, so aside from an eviction where we had lots of repairs and clean up to do, we are often able to get new tenants moving in right after the previous ones move out.

Or is the only good solution to hire a book keeper to manually digitize and clean up our transactions?

Neutral palettes, durable finishes, and a few standout features (statement light, tiled niche, upgraded hardware) to photograph well.Pricing & launchPrice at or slightly below the comp trend to spark day-1 traffic.Professional photos + video + floor plan are non-negotiable.Go live Thursday morning; host strong opening weekend events.Targeted incentivesOffer closing cost credits or rate buydowns via preferred lenders rather than large list-price cuts.Pre-list inspection + repair report on the counter to build trust and reduce renegotiations.Fallback exitsPre-approve a wholetail path (light cleanup, then MLS as-is) if construction risk rises.Keep a BRRRR option: refinance to a DSCR rental if DOM stretches and cash flow pencils.Lease-option or corporate housing as temporary monetization if needed.