Financial Advisor · Dallas, TX · Member since 2018 · 659 posts · 479 votes
1y
Really liking Baselane right now! Fantastic for background checks, lease agreements, and banking/accounting. Feel free to PM me if you have specific questions.
Financial Advisor · Dallas, TX · Member since 2018 · 659 posts · 479 votes
1y
Really liking Baselane right now! Fantastic for background checks, lease agreements, and banking/accounting. Feel free to PM me if you have specific questions.
Rental Property Investor · Memphis, TN · Member since 2022 · 48 posts · 43 votes
1y
I really like ezLandlordForms. The reason this option stands out is the lease. Their lease is much better than other options out there - it's really easy to add custom text as needed. It's really thorough, includes tips about state laws, and includes all required documents and state-specific language. Their rent payments and tenant screening are also great, but the lease and document builders are the game-changer for me.
Property Manager · Indianapolis, IN · Member since 2025 · 8 posts · 4 votes
1y
Hi Jason,
My husband and I have self-managed our rental property for 5 years now without using any software. In my opinion, I would only invest in software if you are really scaling up your rental portfolio. Otherwise, we just set up automatic payments with our tenants and communicate directly for any maintenance requests, etc.
I also own a property management company that currently has 45 doors, and for that we use Buildium (for applications, screening, maintenance, communication, rent payments, etc) and Baselane for banking.
How do you do the automatic payments? Having a site they could just pay easily pay into was one of the things I liked. I also imagine, you must have solid tenants. I liked the idea of of the reminders, or even the automatic late charge rather then having to communicate something like that.
Accountant · NY · Member since 2025 · 39 posts · 41 votes
1y
A few things to look for in a platform:
1. Property-level tracking
You want something that tracks income, expenses, and performance by individual property, not just in bulk. This is key for understanding cash flow and preparing accurate tax returns.
2. Schedule E & tax-friendly reports
Look for software that generates Schedule E-ready reports and tracks depreciation. That’ll save you time and money at tax time, especially if you’re working with a CPA. Your CPA will thank you.
3. Receipt and document storage
The ability to attach receipts and notes directly to transactions is underrated. It keeps you audit-ready and organized without extra effort.
4. Easy bank transaction imports
Make sure it lets you link your bank and credit card accounts so transactions feed in automatically. You’ll stay up to date with minimal manual entry.
5. Built for real estate
Some platforms are built for general small businesses—they don’t account for things like capital expenditures, equity contributions, or tracking cost basis. A tool built specifically for real estate investors will handle these out of the box.
I've worked with a lot of investors who outgrow spreadsheets fast. The right software not only saves time, but it gives you clearer insight into how your portfolio is actually performing. Best of luck in your selection process.
@Account Closed is there software that does it all but still reasonably priced for new/smaller investors? I’m just starting up but I will have 4 units. Currently as LTR but plan is to convert to MTR. It would be nice to have it ALL in 1 or 2 software system.
We use Rentvine and really like it. It's a great property management software with helpful features, especially if you're looking to grow your portfolio down the road.
Here’s what we like about it:
Lease Agreements: You can create and customize lease documents easily.
Rent Collection: Tenants can pay online, and the money goes straight to your bank account. It also tracks payments and late fees automatically.
Dashboards: The layout is clean and easy to use. It shows all the important info in one place—great for both owners and tenants.
Portals: Tenants can pay rent and submit maintenance requests online. Owners (if you manage for others) can see reports and updates anytime.
Downside: It’s designed more for professional property managers, so it might be more than you need if you only have one property and don’t plan to grow.
But if you’re thinking long-term, it’s a solid option worth checking out. Let me know if you want a demo or more info!
Property Manager · Miami, FL · Member since 2025 · 17 posts · 3 votes
1y
Hi Jason,
We’ve had experience using both Buildium and DoorLoop. While both platforms are solid, we decided to pivot to DoorLoop mainly due to its strong accounting features, easy vendor coordination, and built-in e-signature verification, which streamlines lease handling and rent collection.
That said, most of these platforms offer very similar core functionalities. What really makes the difference is how well you learn to use the one you choose. I’d recommend picking the one that feels most intuitive to you and investing time in learning its tools.
For what it’s worth, DoorLoop’s customer service is top-notch, and they offer great tutorials and support to help you get started quickly.