Syncing google voice to podio

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Syncing google voice to podio

Rene Martinez
Wholesaler · Grand Prairie, TX · Member since 2014 · 202 posts · 66 votes

for those of you having trouble doing this, I was able to figure it out and these are the steps I took. 

1. In podio, downloaded rei leads app under my work space
2. Went to the app settings (wrench icon)
3. Select "email to app"
4. Choose the gmail icon on the "choose your email service"
5. Sign into your google account
4. Grant podio access to the information requested
5. Go back to the app settings menu and you should see your google account there, select "add to this"
6. Now copy the email address at the BOTTOM of the screen.
7. Log into your google voice account and go into your settings (gear icon)
8. Select the voicemail & texts tab
9. Select add email address
10. Paste the long email address you copied from podio (you will get a notice from google that they sent you an email to try and verify that email address)
11. Go back to podio and hit the refresh button on your browser
12. Now on the rei leads app ( or whatever app you are trying to link) there should be a new entry
13. Select that new entry and you will see that it is an email from google with a link to verify the podio email address
14. Right click the link and select "open in new window"
15. Type your google password
16. You will now get forwarded to a message from google that says the (podio) email address has been verified
17. Your good to go

FYI if you have multiple google voice numbers you can't link them into a single app, download another rei leads app or whatever you are using to capture leads and change the name of the app (by going into the app settings) and follow the same procedure to add another google voice number to this new app

Hope this helps!

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Jason Hatfield
Investor · Elkton, MD · Member since 2015 · 89 posts · 21 votes
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@Rene Martinez  Thanks for the quick response!  I actually figured it out after five YouTube videos and an hour of banging my head :)

The problem was that the lead was being created and the subject line was pulling  into Podio but the actual body of the email containing the link to verify was not pulling over.  When I discovered that I could set what info would go where I actually found an option for "body of email". Once I set that to a specific field it worked perfectly!

Thanks again!

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  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
    11y

    This doesn't work for me as google voice won't let me (or others) input an email address to send new call info to other than an email already associated with the account (a gmail email).

    I tried creating a filter but this doesnt work.

    Any thoughts?

    0Reply
  • Rene Martinez
    OP
    Wholesaler · Grand Prairie, TX · Member since 2014 · 202 posts · 66 votes
    11y

    @Mark Marinaccio 

    Check out this video that joe mccall made http://screencast.com/t/1ZWh9sGr4T

    0Reply
  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
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    @Rene Martinez that doesn't work. It looks like google changed something at some point that doesn't allow you to add non-google emails to your gvoice list. So you can't add podio email that sends the info.

    0Reply
  • Rene Martinez
    OP
    Wholesaler · Grand Prairie, TX · Member since 2014 · 202 posts · 66 votes
    11y

    @Mark Marinaccio could you post a screen shot of what you're having issues with? With out that I wouldn't know how to troubleshot the issue.

    0Reply
  • Bryan H.
    Investor · Willow Spring, NC · Member since 2013 · 788 posts · 285 votes
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    Originally posted by @Mark Marinaccio:

    @Rene Martinez that doesn't work. It looks like google changed something at some point that doesn't allow you to add non-google emails to your gvoice list. So you can't add podio email that sends the info.

     I just tried this, right now. And it worked for me. Follow that video, its spot on

    0Reply
  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
    11y

    @Rene Martinez thanks for trying to help. screenshots attached, I am trying to "add a new email address" to insert the podio email and it doesn't allow me to even though I am the admin.

    0Reply
  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
    11y

    @Bryan H. I am trying lol, I click on add a new email address and get the error message. 

    I googled it and many people are saying the same thing so there must be something that I'm missing.

    Do you have your google voice number sending to a phone, do I remove that function maybe?

    Something is blocking me.

    0Reply
  • Bryan H.
    Investor · Willow Spring, NC · Member since 2013 · 788 posts · 285 votes
    11y

    @Mark Marinaccio The podio email address will look something like this

    0Reply
  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
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    @Bryan H. I get that but I cannot add that podio email address anywhere in google voice. When I click the button to add that email I get the error message.

    0Reply
  • Bryan H.
    Investor · Willow Spring, NC · Member since 2013 · 788 posts · 285 votes
    11y

    Anyone know how to direct where the voicemail gets placed in podio? My message ended up in a field, that I don't want it to go to

    0Reply
  • Rene Martinez
    OP
    Wholesaler · Grand Prairie, TX · Member since 2014 · 202 posts · 66 votes
    11y

    @Mark Marinaccio you should copy the podio address that appears at the bottom of the "email to app" screen on podio. Go to google voice and select "add new email" paste that email address you copied from podio and go back to podio refresh your browser and you should have an entry in there. Confirm the email address and you should be good to go. If you get an error when trying to add the podio email to google voice I would try from another computer or try fire fox 

    0Reply
  • Brett Russell
    Investor · Chelsea, MI · Member since 2013 · 350 posts · 138 votes
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    @Bryan H. , at the bottom of the box that pops up after choosing "Email to App" there is a link for "Control how your subject and body maps to your app." and you can choose what information goes where.

    0Reply
  • Bryan H.
    Investor · Willow Spring, NC · Member since 2013 · 788 posts · 285 votes
    11y
    Originally posted by @Brett Russell:

    @Bryan H. , at the bottom of the box that pops up after choosing "Email to App" there is a link for "Control how your subject and body maps to your app." and you can choose what information goes where.

     Thanks. Exactly what I needed.

    0Reply
  • Mark MarinaccioPro Member
    Flipper/Rehabber · Agoura Hills, CA · Member since 2014 · 96 posts · 25 votes
    11y

    @Rene Martinez I've tried everything and nothing seems to make sense. I'm not the only one with this issue but no one knows why some people can add a new, non gmail, address and others can't. 

    Here's a screen cast of exactly what I'm trying to do and how it doesn't work. 

    0Reply
  • Jean Lowry
    Aurora, CO · Member since 2015 · 9 posts · 0 votes
    11y

    I am having the same problem as Mark and it seems to be with the gmail accounts that are associated with my Google Apps account. For the ones I am using in Google Apps, I cannot add the podio email address. these are the ones I am paying each month for. For the ones just using @gmail accounts, it works fine.

    0Reply
  • Jean Lowry
    Aurora, CO · Member since 2015 · 9 posts · 0 votes
    11y

    @Mark Marinaccio hopefully you found a solution for this, but if you didn't let me know and I will give you the work around.

    0Reply
  • Yvon N.Pro Member
    Homeowner · Pomfret Center, CT · Member since 2015 · 58 posts · 30 votes
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    @Mark Marinaccio and @Jean Lowry

     is the astorvalley address provided by an app in Podio? it should be something like

    [email protected]

    Mark's screencast didn't show it, so i don't know whether or not he did this, but the Email to app requires linkage to an email in this case  your google account.

    0Reply
  • Jason Hatfield
    Investor · Elkton, MD · Member since 2015 · 89 posts · 21 votes
    11y
    Originally posted by @Rene Martinez:

    @Mark Marinaccio you should copy the podio address that appears at the bottom of the "email to app" screen on podio. Go to google voice and select "add new email" paste that email address you copied from podio and go back to podio refresh your browser and you should have an entry in there. Confirm the email address and you should be good to go. If you get an error when trying to add the podio email to google voice I would try from another computer or try fire fox 

    Hi Rene,

    I followed all of these steps and podio did create a new lead based on the verify email address email that google sent.  The problem is when I open the lead there is no link of ability of any kind to verify the email address.  Thoughts?

    Thanks 

    0Reply
  • Rene Martinez
    OP
    Wholesaler · Grand Prairie, TX · Member since 2014 · 202 posts · 66 votes
    11y

    @Jason Hatfield but you are getting a new lead being created when you ask google to send an email to verify? 

    0Reply
  • Jason Hatfield
    Investor · Elkton, MD · Member since 2015 · 89 posts · 21 votes
    11y

    @Rene Martinez  Thanks for the quick response!  I actually figured it out after five YouTube videos and an hour of banging my head :)

    The problem was that the lead was being created and the subject line was pulling  into Podio but the actual body of the email containing the link to verify was not pulling over.  When I discovered that I could set what info would go where I actually found an option for "body of email". Once I set that to a specific field it worked perfectly!

    Thanks again!

    1Reply
  • Javier Fernandez
    Investor · Greenville, SC · Member since 2013 · 11 posts · 1 vote
    10y

    I had some issues separate from those on this post. When I went to verify my email address after clicking the link that came through on Podio, I was unable to finish the verification through Google. I had to log out of all of my Google accounts and then verify. I spent an hour trying to figure out what was wrong. I hope this helps save someone some time.

    1Reply
  • Maxwell Hunter
    Investor · Suwanee, GA · Member since 2015 · 127 posts · 34 votes
    10y

    Thanks for the post.  I know I'm late to the pary, but it worked like a charm.

    0Reply
  • Ryan Reynolds
    Anaheim, CA · Member since 2016 · 2 posts · 0 votes
    10y

    @jason 

    @Jason Hatfield How do you set what info goes where? I still can't find the link to verify. Thanks!

    0Reply
  • Josh Smith
    Investor · Troy, MI · Member since 2016 · 77 posts · 45 votes
    10y

    I cannot get an actual link to verify the email, that is where mine dead ends. I see it in the app, but no link. The google images are downloaded to files but there is no link to click 

    0Reply
  • Brent Hill
    Investor · Charlotte, NC · Member since 2015 · 192 posts · 126 votes
    10y

    @Josh Smith  you ever get this figured out? I am stuck at the same place.

    0Reply
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