ESA - 30 years of rental properties 1st time encounter - any advise welcome!

ESA - 30 years of rental properties 1st time encounter - any advise welcome!

Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes

As the subject suggests, I've been an investor for 30 years, mostly in SFR, and have encountered a variety of ups/downs, but have never dealt with an ESA. My properties have always been under a PM, and more recently I am looking to self-manage, at least investigating it and not ready to leap. This gives me pause because I feel ill-equipped to deal with this if I self-manage.

Please chime in, those who are PMs and those self-managing, to help me understand how to protect myself from any liability that may arise from the ESA on my property. I carry an umbrella policy in addition to property insurance. My insurance already said I am not covered for ANY incident involving the ESA dog.

Before coming here, I pulled up the Fair Housing Act and looked for federal and state (FL) content on this subject. I also read through what I could find about ESAs here in BP, but it was limited. I was surprised that there is no language requiring the owner of the ESA to carry K9 insurance. This baffles me as well, since this would protect everyone involved with the property: the tenant, anyone who may be injured by the ESA dog, and me as the owner.

Like the posts I found here on BP where the owner was surprised that the tenant who they signed "showed" up with a dog and said it was an ESA, that wasn't exactly what happened to me. My case was the PM never telling me that the incoming tenant had 2 ESAs. My policy has always been "no pets", and I DO understand they are not classified as "pets", but I felt the PM should have still notified me of this.

The reason: We were doing repairs that started more than a month before the tenant was "scheduled" to move into the unit, and the PM was fully aware. The tenant was allowed to move in before the lease term, for which they paid for those few days. Also, news to me, the PM realized they dropped the ball because the repair work was already in progress. This is not to bash the PM, nor is it about how they operate. This was a one-time thing that will not be a slippery slope.

Anyway, the real issue was the contractor, and I went to the property only to find the tenant had begun moving in and was not at the property, with the ESA dog inside, who was tearing at the window trying to get out and barking like someone was breaking in - was not friendly AT ALL. And maybe friendly is too loose a term and not applicable - I felt it should not have been in the "over" excited state that we witnessed. 

We stood outside while I got on the phone with the PM and told them what was going on. They called the tenant, who eventually came to remove the dog. My first thought was, why is this dog in such a heightened state if it's an ESA? All we did was pull up in the driveway and had not gotten to the porch. The contractor also made the same concerning comment. Both of us were perplexed by this behavior. In hindsight, maybe I should have recorded this behavior.

1) Aren't ESAs supposed to be like service dogs, trained and not aggressive?

2) As a result of this behavior, what can I do to protect myself from liability that may arise if this ESA dog bites or injures someone on my property?

I tell this story because I have no experience with ESAs. I don't know what their behavior is supposed to be or not be. The PM did assure me they vetted them with a 3rd-party company that received a valid ESA letter written and signed by a licensed healthcare or mental health professional. 

Because of my risk concerns, the PM is contacting their attorney to investigate whether an appropriate insurance requirement can be implemented consistent with applicable ESA and FHA requirements. Just because I have a PM, it's my property, and I am the one ultimately responsible, and I don't want to leave anything to chance.


My concern is liability. How do I protect myself and my property?

I will end this here, though I do feel I need to add more. :-)

Thank you

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  • Honolulu, HI · Member since 2008 · 3k+ posts · 2k+ votes
    4w

    Well, unfortunately the search function on this site is horrible. I've written numerous times on the subject, and, although now retired, was a licensed PM for nearly 30 years, handling several thousand different rental properties, and numerous COA/HOA's through the years.

    Here is a link to a thread with one such post. In a nutshell, we never asked for anything beyond a normal "Renter's Policy" with locally recommended terms. We did, however, establish a separate, written, Assistance Animal Policy with certain restrictions that were deemed "reasonable" by our local Counsel. FH in general clearly allows "reasonable" restrictions/requirements, and this logically extends to any animals requested as an accommodation.

    • Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes
      4w
      Quote from @Richard F.:

      Well, unfortunately the search function on this site is horrible. I've written numerous times on the subject, and, although now retired, was a licensed PM for nearly 30 years, handling several thousand different rental properties, and numerous COA/HOA's through the years.

      Here is a link to a thread with one such post. In a nutshell, we never asked for anything beyond a normal "Renter's Policy" with locally recommended terms. We did, however, establish a separate, written, Assistance Animal Policy with certain restrictions that were deemed "reasonable" by our local Counsel. FH in general clearly allows "reasonable" restrictions/requirements, and this logically extends to any animals requested as an accommodation.

      Richard,

      Thank you for the link. Too bad about the search not being as forth coming. I tried a variety and the same small number of posts appeared.
  • Drew SygitBusiness Member
    Property Manager · Royal Oak, MI · Member since 2012 · 12k+ posts · 9k+ votes
    4w

    ESA is NOT a service animal and does NOT need to have any special training.

    You are allowed to ask the tenant for an ESA Pet Letter.

    You are allowed to contact the signer of the letter to verify their credentials, but you can NOT ask them anything about the tenant or their ESA qualifications.

    HUD is starting to lighten up on ESAs because of the rampant corresponding fraud.

    We've had success with asking for a ESA letter from a professional licensed in the state or the property, but this is a bit of a "gray" area and you MUST check with an attorney about it.

    • Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes
      4w
      Quote from @Drew Sygit:

      ESA is NOT a service animal and does NOT need to have any special training.

      You are allowed to ask the tenant for an ESA Pet Letter.

      You are allowed to contact the signer of the letter to verify their credentials, but you can NOT ask them anything about the tenant or their ESA qualifications.

      HUD is starting to lighten up on ESAs because of the rampant corresponding fraud.

      We've had success with asking for a ESA letter from a professional licensed in the state or the property, but this is a bit of a "gray" area and you MUST check with an attorney about it.


       What do you do for protection if the ESA harms someone in any way, who then turns to the property owner seeking payment of medical bills or, in the worst case, being sued? As the owner of the property, I stated that my insurance already said I nor my property are covered in any event.

      This is all new ground for me.

    • Drew SygitBusiness Member
      Property Manager · Royal Oak, MI · Member since 2012 · 12k+ posts · 9k+ votes
      4w

      You can require a tenant to have Renter's Insurance - as long as you have a solid policy that doesn't unfairly target a "protected class".

      You can also require that insurance policy to have acceptable dog/pet Bite Coverage.

      It would behoove you to find a provider or two that you can refer applicants to as many will be too lazy to do so. This may also offer you some protection from a HUD discrimination case.

    • Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes
      3w

      I’ve asked the PM about the renter having insurance and they are hesitant pushing this point. I don’t know why. Regardless of an animal or not, the said they can’t make a renter carry insurance. I don’t know how other investors get the renter to carry insurance. This seems to be a sore subject from PMs I talk to.

    • Honolulu, HI · Member since 2008 · 3k+ posts · 2k+ votes
      3w
      Quote from @Daria B.:

      I’ve asked the PM about the renter having insurance and they are hesitant pushing this point. I don’t know why. Regardless of an animal or not, the said they can’t make a renter carry insurance. I don’t know how other investors get the renter to carry insurance. This seems to be a sore subject from PMs I talk to.


      Well, at this point the problem is you are being re-active, and the tenant could easily claim discrimination. Moving forward with future rentals, you should have the policy apply to all, with or without animals, and regardless of property tier. You need to determine if there are local laws that restrict what you can/cannot require or restrict. For example, naming breeds, or specifying a weight limit may be problematic in some jurisdictions. I have serious doubts about both your LL policy and the umbrella are not able to provide coverage. You should be going through an insurance Broker that handles multiple carriers to find the best value.
  • Investor · Las Vegas, NV · Member since 2013 · 8k+ posts · 10k+ votes
    4w

    @Drew Sygit I wonder if we’re finally turning the corner on ESA? I’m headed to the MN state fair next week and ESA are specifically prohibited.  Talk about an acknowledgment of abuse.  Guess they got sick of picking up the waste.  

    How that I said that. I wonder if they’ll be hard-asses at the gate on their power trip. Or they’ll think I don’t get paid extra for the hassle, go on in and good luck. 

    • Honolulu, HI · Member since 2008 · 3k+ posts · 2k+ votes
      4w
      Quote from @Bill B.:

      @Drew Sygit I wonder if we’re finally turning the corner on ESA? I’m headed to the MN state fair next week and ESA are specifically prohibited.  Talk about an acknowledgment of abuse.  Guess they got sick of picking up the waste.  

      How that I said that. I wonder if they’ll be hard-asses at the gate on their power trip. Or they’ll think I don’t get paid extra for the hassle, go on in and good luck. 

      As has been pointed out here many times, ESA's are NOT "Service Animals" (which do have specialized training). ESA is a Fair Housing Issue, while the ADA addresses public venues and  businesses. If a State event wants to prohibit ESA's there is no Federal law preventing them from doing so. State laws, you would need to check for your state. A Service Animal does check the boxes for approval in housing, but an ESA does not check the boxes for public businesses.
    • Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes
      3w

      I get that and I think you are missing my question.

      How do you protect yourself and your property if an ESA insured someone?

      That’s all I want to know. I’ve not found anything in my searches.

      I’m not trying to stop an ESA I just want to protect myself. It’s clear that the renter and owner of the ESA cannot be required to carry k9 insurance, at least in FL and I’ve not seen anything to the contrary at the Fed level.

    • Drew SygitBusiness Member
      Property Manager · Royal Oak, MI · Member since 2012 · 12k+ posts · 9k+ votes
      4w

      ESA's are basically for people with mental health issues, while service animals are for those with physical health issues.

      So, why are landlords expected to allow pets for "crazy people"?
      - I mean that mostly in jest, as I do have a relative that has an ESA for their mental health issues, but it is still a valid point.

  • Investor · Pacific Northwest · Member since 2026 · 512 posts · 291 votes
    4w

    The first thing I’d clear up is that an ESA is not the same thing as a service dog.

    An ESA does not have to be trained. Florida law actually defines an ESA as an animal that may provide emotional support simply by its presence. ()

    That said, ESA status is not a free pass for dangerous behavior.

    HUD allows a housing provider to deny or potentially revisit an accommodation when the specific animal poses a direct threat to people or significant property damage that can’t be reduced through another reasonable accommodation. The important part is that it has to be based on the animal’s actual behavior and objective evidence, not breed, size, or a general fear of dogs. ()

    So personally, I would document this incident now while everyone remembers exactly what happened. Date, time, who witnessed it, what the dog actually did, what the contractor observed, and what the PM did in response.

    I also wouldn’t assume barking and tearing at a window by itself establishes that the dog is legally a “direct threat.” But if there are additional incidents, you now have an actual record instead of trying to reconstruct a pattern later.

    Florida also specifically says the person with the ESA is liable for damage the animal causes to the premises or another person on the premises. ()

    The insurance issue is the part I’d absolutely have the PM’s attorney answer before adding any requirement. Assistance animals aren’t pets, so you can’t simply take ordinary pet conditions and automatically apply them to an ESA. ()

    Given that your own carrier has already told you animal incidents are excluded, I’d also get that exclusion in writing and have your own insurance agent or attorney look at the exposure.

    To me the biggest protection here is process:

    Document actual behavior.

    Have a written ESA accommodation procedure.

    Require whatever licensing/vaccination documentation Florida law permits.

    Create a clear incident-reporting process.

    And have counsel tell you exactly what you can require if a specific animal starts creating a documented safety problem.

    I wouldn’t treat the ESA designation itself as the risk.

    I’d treat undocumented behavior and an unclear response process as the risk.

    • Rental Property Investor · Gainesville, FL · Member since 2015 · 1k+ posts · 432 votes
      3w

      Thank you, what I was looking for in some kind of answer where to start.

      I met with the PM already to discuss this and will follow up with a documented email for the record. When I mentioned what happened and how the dog was agitated for no reason while the contractor and I stood outside, there was no actual response but action items to talk to their attorney about the possibility of the renter getting insurance although they cannot be required. I believe they did not want to put themselves out there given the behavior of the dog. They are also doing inspections every other month to inspect the property until satisfied it is not being damaged. And yes, damage is covered as it is with a renter without an animal it just needs to be documented.

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