I then add two columns to the spreadsheet with headers "City" and "State" and I enter "Atlanta" for city in each row and "GA" for state (just copy and paste).

Anywhere you would like the variable data to appear you would simply put the name of the column header in brackets.

Maybe have the header be "Pros/Replies" and then show the ratio "3/22."

I talk to everyone about what I do...and I mean everyone - guy came out to do a site inspection for access to credit header info for one of my lead sources and before I knew it he's telling me about two properties he sees when he rides his bike for exercise.

Also you're leaving out a critical word in your letter and the header needs to be beefier. 

But I would argue that the section "other" appears is for specific appliance issues since the header at the top of that section states, "Systems / Appliances: Are you aware of any problems and/or defects with any of the following:"I agree with your last comment.

As a matter of fact, I have attached screen shot from our local MLS that shows HUD sales that were on the market 10-30 days (Highlighted DOM in the Header section) and have sold within the last 6 months Nine of those sold BELOW 90%.  

To name a few HVAC for unit 1 is 20 years old and could not fully inspect the heat, the pipe to the sewer has completely dropped and is not connected, in basement the window header, subflooring and joists are damaged from termite activity, and their needs to be some tuckpointing and masonry work done for the exterior brick. 

Quick Comment:With Bullet PointsSub Pointsprobably look betterWith an A/B header thana numeric bullet point.So we can address answers 1A1 instead of 1.1.1

I just notices small issue due to your header being set to position fixed.