Someone has to inspect the building regularly, verify that tenants are complying with lease terms, catch small maintenance issues before they turn into expensive repairs, and confirm that vendors actually performed the work they billed for.

chaos to near-zero.If you use a PM, you still want your own clean accounts + PM statements.2) Weekly 10-minute routine (or every other week if you’re small)Scan new transactions.Categorize anything unclear while it’s still fresh.Upload/attach any receipts you don’t want to lose.3) Monthly 30-minute closeReconcile bank statements.Confirm rent deposits match leases / PM statements.Review the “uncategorized” bucket until it’s zero.Tag anything that’s CapEx vs. repair (this matters a lot at tax time).4) Use a rental-specific chart of accountsYou don’t need something fancy — you just need consistency.

Ok, since we source the vast majority of our capital from banks, let's test your theory:• Speed when opportunities arise - agreed that hard money / private lending has an absolute  advantage here• Creative financing solutions - our construction loans from the bank are pretty darn good;  "creative" strategies always seem to be more risky than a bank loan;  this one is borderline • Consistent access to capital - if you have a debt cap with a bank, no issue• A partner that understands your strategy - the bank VPs we work with understand our strategy as well as anyoneNow let's add a few line items:No points - bank winsNo last minute delayed or dropped financing at closing - bank winsNo scams - I read about a lending scam on this board routinely - I've never heard of a legit bank scamming money on a loan (although charging excessive fees, sure) - bank winsWould I borrow from a hard money lender? 

Rental Prep, Routine whole unit inspections, Rental Application processing, Marketing/Showing of vacant units, are all "processes" to develop, among others.

Just set aside reserves and a routine inspection plan.

In my experience, city properties compared to suburban properties have higher tenant turnover, and require a much more hands on screening process and routine management.

Deposits are not meant to cover routine turnover costs.

If you're running numbers once a week, you're routinely missing the best inventory.This is why I built my screener to run every morning — I want to see the new listings within hours of hitting the market, not 4 days later.

I'm not familiar with "balance lens" or "Vibe gap" How do you map the "hyper local" routine.

Automated triage and routingRequests are tagged as emergency, same-day, or routine based on predefined criteria (active leak vs. cosmetic, HVAC out vs. noise).Emergencies alert on-call maintenance immediatelyNon-urgent items auto-queue into the work order systemNo real-time judgment calls.