I have several properties throughout a handful of states, all professionally managed. I usually glance as the vacancies but don't actually create KPIs for this metric.  Of course all 5 managers use different software and portals, each with their own style of reports. 

Im looking for ideas from other investors that are requesting Vacancy rates from their property manager. I just don't see me sifting through leases and figuring out move in/out dates as a good use of my time.

Perhaps I will just send an email to each PM requesting the current vacancy rate,  and their associated units along with the rest of my monthly reports.

Thanks to anyone that wants to share their experience in this tracking.

Cheers.