How do I appease a very high-maintenance tenant?

How do I appease a very high-maintenance tenant?

Arlington, VA · Member since 2015 · 6 posts · 2 votes

Hi, this is my first time posting on BP, though I've been a longtime podcast listener and forum browser.  I bought my first rental property, a 2 bd 1 ba condo in Prince George's County, MD, about 8 months ago.  My property manager rented the place to an elderly lady who appears to be suffering from dementia but is assisted by her daughter.  Since renting the property to her, we've been responding to complaints on a nearly weekly basis.  I've had the carpets cleaned twice, replaced the washing machine, rewired the dryer, replaced light fixtures, hired pest control services, replaced blinds, realigned door frames, and had multiple calls out to plumbers (some of them frivolous).  I don't have time to investigate all of these issues personally, so I rely on my property manager to triage these issues and advise me on how to remediate them.  He's been very frustrated with the tenant-- several of the service people he uses won't go back to the unit because the tenant is unresponsive and/or difficult to deal with-- so he's asked me to reach out to my own networks.  Currently, I'm asked to help find someone who can repair a dishwasher that is not "rinsing properly" and can address a possible mice problem.  My property manager says the pest control company made three visits in the past two months, and they can't find anything, but she says she still hears them at night.

I want to be a responsive landlord of a thoroughly functional apartment, but I'm afraid I'm spending money on frivolous complaints.  My property manager is doing the best he can, but at this point he's being managed by her more than the other way around.  The tenant doesn't want to move out, though we've offered to let her break her lease with no penalty.

Any advice on how to reset expectations? One idea I'm toying with right now is to ask the tenant to retain her own pest control services and to send me the bill if they find evidence of a rodent problem, but I'm not sure if that's legally defensible. Also, since this is a condo, I'm not sure at what point a rodent problem becomes the HOA's responsibility. Regarding the dishwasher, the easiest thing to do may be to just replace it, but I'll gladly consider any other creative ideas.

Thanks for any advice, I'm scratching my head here and this experience is definitely dampening my enthusiasm for diving deeper into real estate investing.

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Nathan MillerPro Member
Property Manager · Grants Pass, OR · Member since 2009 · 429 posts · 201 votes
10y

Hi Sharon,

This rental is a business, so don't let personal feelings about the tenant interfere with treating it as a business.  If the tenant is reporting inaccurate and frivolous complaints that are costing you money, either bill them for them, or if your lease allows, raise the rent or provide notice and put somebody better in there.

That said, if any of the complaints are legit and the landlord's responsibility, do address them ASAP. 

Regarding the rodents at the HOA. If the rodents are coming from the common area, under the structure, or attic and are not being attracted by food or cleanliness issues of your tenant, it is likely that they are responsible. Getting them to address it may be another thing.

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  • Real Estate Broker · Temecula, CA · Member since 2014 · 992 posts · 782 votes
    10y

    There are some great answers here which I completely agree with.  Sometimes tenants ask and ask and ask, and the more you do, the more they ask (some tenants).  It is the property mangers job to make sure the requests are valid.  For example, if the carpets were cleaned upon move-in, it is the tenant's reposnsibility to clean them while they are living there.

    Also, if a tenant calls for something that is deemed their damage, or non-existent, the tenant is charged for the service call.  In this case, communication with the tenant and the tenants daughter to clearly state that the tenant will be charged, will help stop the calls.  

    I like the quote above:  the word NO exists.

    Renting out is home does not require concierge service.  This is not a hotel.  If there is a problem, of course, it needs to be fixed, but this sounds excessive.

  • Levi T.Pro Member
    Rental Property Investor · Tucson AZ / Nice FR / Washington DC · Member since 2016 · 1k+ posts · 1k+ votes
    10y

    Your property manager should not be dumping this back on you, I would search for a new one if they are off loading the issue to you.

    The manager should have been telling this tenants each and every time, the rental is as-is where is, and the lease should afford you the ability to charge the tenant for frivolous service calls. A few charges for service calls and a few notices that it's not going to change as that's the way it was when you signed your lease, and she will stop calling.

  • Arlington, VA · Member since 2015 · 6 posts · 2 votes
    10y

    @Carson Sweezy thanks for the referral-- I'll reach out to you via PM to follow up!

    @Joe Spitrock, thanks for the advice, it's clear you've been doing this for a long time. I did ask the property manager to start documenting the tenant's requests and our follow up. Another lesson learned from this experience is to list some specific conditions in my lease, like that pest control is the tenant's responsibility if it's not HOA-related and that service calls for issues that are revealed to be the tenant's fault will be charged to the tenant's account. I'll take it on faith that not every rental experience is like this one!

  • Financial services executive · Frederick, MD · Member since 2015 · 609 posts · 341 votes
    10y

    Your property manager should have done the lease in their name on their own leasing form. 

    I really don't see how this manager is helping you. Yet another reason for a new manager.

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