Tenant reimbursed by insurance company for utils, how to invoice?

Question

Hello all,

I have a fairly interesting scenario that I'm wondering if anyone else has ever run into? So I do a mix of short and long term renting on a fully furnished corporate rental. Often this simply means "normal leasing" as it's for your average year lease.

Anyway, my current tenant is paying the rent via an insurance payout due to their home being destroyed by fire. The Insurance company, State Farm, is going to send me a check directly for the rent however they require the tenant to be reimbursed by them for utilities. Since it's not possible due to various reasons to change the names on any utilities I'm wondering if anyone has experience doing a separate direct invoice to s tenant for only utilities every month, and then sending that to the insurance company? Specifically this seems to be an State Farm requirement.

Thanks for any ideas!

Nathan Gesner · Answer

I use property management software so it's as simple as adding the charge to their ledger. It sounds like you need to send them an actual invoice that they can forward to the insurance company.

Try this form that can be filled out on the computer.

Fred Sams · Answer

Hey Nathan,

Thanks man that invoice template will come in handy for me as well.

Fred S.

Kyle McCall · Answer

@Dominic Metzger That's a unique situation. Like @Nathan G., I create and print the invoice and email it to the tenant. You wouldn't want to set it up as a recurring invoice since the utilities will change every month. I assume this is a temp situation anyways. Then the tenant can forward the invoice to State Farm.

Tenant reimbursed by insurance company for utils, how to invoice?

Tenant reimbursed by insurance company for utils, how to invoice?

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