Baselane or other accounting and bookkeeping software

Member since 2021 · 82 posts · 13 votes

Hello everyone. Is anyone using Baselane for their accounting and bookkeeping? It's an affiliate of BP I am wondering if it's a good, trustworthy product. What accounting and bookkeeping software do you use? Thanks

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Isabella Orsi

Member since 2025 · 7 posts · 5 votes

5mo

Hey! I've been using Baselane for about a year and it's definitely a great tool. It helped sooo much during this tax season! Bookkeeping through the platform is really good, they have a sort of tagging system. You should definitely give it a try!

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Nick BrownPro Member
Member since 2021 · 12 posts · 2 votes
1y
Hi Veronica.
I have used Baselane for about 9 months- before they were affiliated with BP. They work for me, but I have a small portfolio and pretty basic needs. Their customer service isn't terrible if you ever have to contact them. As a customer, you easily find a customer service email address where you can send questions and you typically get a reply within a couple of hours. There is an AI assistance tool in Baselane that I don't get a lot of help from. There is also a customer service telephone number, but they hide it pretty well.
I think it is ok. There are some things that I think are clunky and awkward, but they are minor and few. I don't think there are any that will be perfect, spotless, and completely intuitive. One thing that frustrated me was that their site mentions a demo version, but there isn't one. I would have liked to be able to get in it and click around just to see what it was like without having to sign up (even though it's free) and transfer money in. You can watch videos on any software, but that's not as nice as getting in and clicking around yourself.
Way more people are way more knowledgeable than me, but it's my opinion that a newbie or just a small scale investor only needs something stupid simple. Write a list of all of your "wants" in a software. Make a spreadsheet of those wants, and start researching all of the available products. I did that and it took me less than an hour to research and turn a long, long list of management software products into a REALLY short list.
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Kassidy BensonBusiness Member
Professional · Denver, CO · Member since 2015 · 15 posts · 6 votes
6mo
I'm thinking about trying it! It seems like the only software that also allows you to keep security deposits separate which is a feature I'm looking for!
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Brandi Smith
oklahoma city, OK · Member since 2025 · 31 posts · 16 votes
5mo
Hi, I only have one rental and I've been using RentRedi since Oct and it is pretty nice. You can do the screening, leasing esigning, posting it, collect rent, and you can put in your receipts for a profit/loss tracking.
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Nathan MillerPro Member
Property Manager · Grants Pass, OR · Member since 2009 · 429 posts · 201 votes
5mo
Baselane serves as the official banking partner for BiggerPockets. It seems specifically designed for landlords who want their banking and bookkeeping to be fully integrated, which makes automating your Schedule E expense categorization much simpler.

If you are looking to compare it against other industry standards, many investors also use Rentec Direct which has inexpensive pricing models for startups while offering enterprise feature set. While Baselane focuses heavily on the "banking-first" experience, Rentec Direct is a more established, comprehensive property management software that offers robust accounting features and professional reporting for portfolios that might need more than just integrated banking. You can connect it to your Baseline bank account, or any other bank account for online renter payments.

Other popular options you'll often hear mentioned include:

Stessa: Inexpensive and great for automated income/expense tracking and visual performance dashboards.
QuickBooks: The go-to if you need a traditional, full-scale accounting system, though it requires more manual setup for real estate.
Appfolio: Very mature solution, built for larger operations, but also a big price tag. Gets poor reviews for support.
Buildium: Also quite mature, works with mid-large property managers. Need to be on the most expensive plan for real-time support.
It really comes down to whether you want a platform that prioritizes your bank accounts (like Baselane) or one that focuses on total property management (like Rentec Direct). Appfolio, Buildium also worth considering, but typically out of the price range for smaller investors.
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Isabella Orsi
Member since 2025 · 7 posts · 5 votes
5mo
Hey! I've been using Baselane for about a year and it's definitely a great tool. It helped sooo much during this tax season! Bookkeeping through the platform is really good, they have a sort of tagging system. You should definitely give it a try!
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Jake BakerBusiness Member
Flipper/Rehabber · San Diego, CA · Member since 2020 · 1k+ posts · 695 votes
4mo
@Veronica Giggers Do you own your property in your personal name, or is it a partnership, such as a multi-member LLC? If it's a multi-member LLC, you're likely filing a 1065, so you should have your own balance sheet. Be careful with real estate-specific or all-in-one software that includes accounting features. Many are single-entry systems. This means there are less checks and balances to ensure all transactions are entered correctly. A double-entry system (like QuickBooks) allows you to reconcile your bank statements, ensuring that no transactions are missing or duplicated.
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Lori Vasquez
Rental Property Investor · Denver, CO · Member since 2026 · 8 posts · 6 votes
4mo
Still using a spreadsheet for 12 doors and I think about switching to software maybe once a quarter and then never do. I track income and expenses by property and by month, my CPA gets a clean summary at year end, and it works. What kills me is the reconciliation. Every month I'm cross-checking bank statements against what I've logged and it eats a whole Sunday. It's the kind of task that scales the wrong way because more properties just means more line items to match up.
I've looked at Baselane and a couple other platforms and the thing that stops me is the migration. Years of data, categories set up in a way my CPA expects, and I just don't trust that a new tool would handle it the same without a bunch of cleanup. For someone starting fresh with a couple units though I'd probably skip the spreadsheet entirely and just pick a platform from the beginning. The longer you wait the harder the switch gets.
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Simon W.Business Member
Real Estate Consultant · Lehigh Valley PA & New York City · Member since 2013 · 1k+ posts · 664 votes
3d
Baselane is fine for banking and rent ops. We still treat it as the cash layer, not the full general ledger.
If you need a real balance sheet — owner draws, security deposits as liabilities, CapEx on the asset side — you'll want a double-entry file that reconciles to the bank every month. Property tags in the ledger matter more than which app collected the rent. Single-entry dashboards look clean until something duplicates or a deposit gets booked as income.
Use whatever moves the money. Keep books that still tie when the feed drops for a week.
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