Rental Property Investor · OH · Member since 2026 · 59 posts · 28 votes
Leave a one-star review and watch what happens.
Somebody calls you back by lunch. There's an apology. A plan. Maybe a manager on the phone.
Now try it the other way.
Write a company and say, "Your maintenance tech did a great job. Fixed it right the first time. Your residents love him."
Crickets. Or a careful little reply asking what it's going to cost.
I'm not blaming anybody. I get it. When every email is a pitch, a complaint or a bill, a nice one feels like a setup. Honestly, I'd probably squint at it too.
But think about who that leaves out.
The tech on his knees in a backed-up basement at 9 PM on a Sunday hears about it when something goes wrong.
He almost never hears about it when it goes right.
That's the part that gets me.
So here's my ask. Think of one person who fixed something for you this year. Tell them. Tell their boss.
No catch. Nothing at the bottom of the email.
If that feels weird, that's kind of the point.
When's the last time you thanked your maintenance guy, or heard back after praising someone else's?
Agree, and the specific ones land best. "Thanks" reads as a pleasantry. "You found the shutoff in the dark and the ceiling downstairs stayed dry" reads as somebody was paying attention.
In a house rented by the room, the person this applies to most is the cleaner. Residents notice the kitchen when it is dirty and never when it is clean, so the only one who will ever tell her she did a good job is the owner. A short note the same day, with one detail from the job, costs nothing.
It also does a second job with vendors. When you need someone first in line on a Sunday night, you want to be the owner they remember for the right reason.
Agree, and the specific ones land best. "Thanks" reads as a pleasantry. "You found the shutoff in the dark and the ceiling downstairs stayed dry" reads as somebody was paying attention.
In a house rented by the room, the person this applies to most is the cleaner. Residents notice the kitchen when it is dirty and never when it is clean, so the only one who will ever tell her she did a good job is the owner. A short note the same day, with one detail from the job, costs nothing.
It also does a second job with vendors. When you need someone first in line on a Sunday night, you want to be the owner they remember for the right reason.
Agree, and the specific ones land best. "Thanks" reads as a pleasantry. "You found the shutoff in the dark and the ceiling downstairs stayed dry" reads as somebody was paying attention.
In a house rented by the room, the person this applies to most is the cleaner. Residents notice the kitchen when it is dirty and never when it is clean, so the only one who will ever tell her she did a good job is the owner. A short note the same day, with one detail from the job, costs nothing.
It also does a second job with vendors. When you need someone first in line on a Sunday night, you want to be the owner they remember for the right reason.
Exactly this. It costs absolutely nothing to send that short note, but it means everything to the person doing the hard work. You nailed it with the cleaner example—people only ever seem to speak up when something is broken or dirty. Taking two seconds to actually pay attention and say thank you for a specific win completely changes the dynamic. I just wish more of the industry realized that.
The part about a tech showing up at 9 PM on a Sunday really hits the point. Those are the people who deserve to hear when they've done something right, not just when there's a complaint. And passing that feedback along to their supervisor matters too, so the recognition actually reaches the right person.