Tenant move in process

Member since 2023 · 10 posts · 6 votes

Good day all! I have selected a tenant that meet all qualification and have completed a background check. How do you all complete the move in process, lease signing and collection of 1st month rent and security deposit in a streamlined and smooth process?

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Tracy Minick

Rental Property Investor · Monroe, WA · Member since 2018 · 177 posts · 98 votes

Complete an intent to lease form to document the collection of security deposit funds. Then create the lease and include copy of the unit condition move in inspection (completed by you and signed). Have the tenant sign the docs and offer them 72 hours to make any additions to your move in inspection report. We like to provide copies of keys that are due not duplicate. We note the key quantity in the move in inspection report and charge the tenant to rekey if all original due not duplicates are not returned at move out.

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Paige B.
Real Estate Agent · Lafayette, LA · Member since 2024 · 46 posts · 21 votes
2y
First step would be to collect a security deposit from them. Then you can send the lease. First month's rent is usually due on move-in day. I would also recommend doing a pre move- in inspection with the tenant, as well as taking pictures of the property, that they will sign off on- so you are both on the same page of the initial property condition- so if there is damage when they move out, they can't say "that was there when I moved in" because you will have proof. You can do this when you meet them to give them the keys on move-in day. It's good to give your tenants 2 copies of the keys, and then keeping a copy for yourself.
Let me know if you have any other questions!
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Tracy Minick
Rental Property Investor · Monroe, WA · Member since 2018 · 177 posts · 98 votes
2y
Complete an intent to lease form to document the collection of security deposit funds. Then create the lease and include copy of the unit condition move in inspection (completed by you and signed). Have the tenant sign the docs and offer them 72 hours to make any additions to your move in inspection report. We like to provide copies of keys that are due not duplicate. We note the key quantity in the move in inspection report and charge the tenant to rekey if all original due not duplicates are not returned at move out.
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Diane Mendoza
OP
Member since 2023 · 10 posts · 6 votes
2y
Quote from @Paige B.:

First step would be to collect a security deposit from them. Then you can send the lease. First month's rent is usually due on move-in day. I would also recommend doing a pre move- in inspection with the tenant, as well as taking pictures of the property, that they will sign off on- so you are both on the same page of the initial property condition- so if there is damage when they move out, they can't say "that was there when I moved in" because you will have proof. You can do this when you meet them to give them the keys on move-in day. It's good to give your tenants 2 copies of the keys, and then keeping a copy for yourself.
Let me know if you have any other questions!

This is great information thank you!
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Diane Mendoza
OP
Member since 2023 · 10 posts · 6 votes
2y
Quote from @Tracy Minick:

Complete an intent to lease form to document the collection of security deposit funds. Then create the lease and include copy of the unit condition move in inspection (completed by you and signed). Have the tenant sign the docs and offer them 72 hours to make any additions to your move in inspection report. We like to provide copies of keys that are due not duplicate. We note the key quantity in the move in inspection report and charge the tenant to rekey if all original due not duplicates are not returned at move out.

This is solid information, thank you Tracy.
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Tracy Minick
Rental Property Investor · Monroe, WA · Member since 2018 · 177 posts · 98 votes
2y
You are most welcome.
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Melanie ThomasBusiness Member
Real Estate Broker · San Antonio · Member since 2022 · 1k+ posts · 491 votes
2y
Docusign makes the lease signing process a breeze. Don't forget to document the condition in which the home is being presented to the incoming tenants. Good luck & happy investing!
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