Charging for tenant damages

Charging for tenant damages

San Francisco, CA · Member since 2016 · 193 posts · 98 votes

Hi everyone,

I'm just curious if you have had a situation that you had to charge the tenant for damages.

A little background: tenant put in a maintenance request for slow draining bath tub (over a couple of weeks). I spoke with my maintenance guy who sent me a plumbing product that she could try before he came out. She messaged back stating that she saw a mouse attempting to come up the drain which she thinks was causing the clog and preferred to have the maintenance team come out than try anything herself.

When he came out he was unable to snake the pipe so we scheduled an appointment for him to return, however, due to placement of the pipes he has to cut a hole in the lower unit to access the pipes.

In his own words he believes it's an instance of hair, oil, and/or grease accumulation over time rather than a rodent issue. I made the tenant aware of this but let her know that I'm waiting for his determination on what caused the back up before any decisions are made. In a quick Google search I found that usually rodents can only enter pipes through cracks or holes in them so I'm waiting to see what he finds if what she said about the mouse is true.

In the case that it is an accumulation of hair and other buildup, have you ever had a tenant cost hundreds to thousands of dollars worth of damage and how did you handle the situation?

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Real Estate Agent · Memphis · Member since 2026 · 629 posts · 361 votes
1mo

I’ve dealt with tenant-caused repairs, but with a larger bill I’d want the cause to be pretty clear before charging it back. In your case I’d let the plumber finish the diagnosis first and document what they find. If they can clearly tie the blockage and resulting work to tenant misuse, I’d charge accordingly and keep the plumber’s notes, photos, and invoice with it. If the cause is normal buildup, an existing plumbing issue, or still unclear, I wouldn’t try to make the tenant responsible just because the repair ended up being expensive.

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  • Honolulu, HI · Member since 2008 · 3k+ posts · 2k+ votes
    1mo

    It depends. How long has this tenant been in place? When was the last time this line was professionally cleared or scoped, and do you have the proof/invoices for that? What, exactly, does your rental agreement state with regards to plumbing blockages? What does local LL/Tenant law require/impose that affects your outcome?

    Short answer, if you have proof tenant caused the blockage, they should pay for clearing it. Oh, by the way, HUGE mistake recommending or providing a "plumbing product" to tenant to use. Most are harsh chemicals that can burn the tenant if mishandled, or burn through YOUR pipes if they migrate to a low spot and sit without clearing the blockage. If a tenant gets creative and mixes different products, they can DIE from the chemical reaction. Never use or allow chemicals in your drains.

    What was the excuse for "not being able" to snake the pipe, and was this (I already know the answer) plumber licensed and insured? Mouse in the drain is either BS, or you have a broken or disconnected line where it is getting into the line, or the tenant has a serious rodent problem in the unit and the mouse simply got trapped in the tub.

    Since the ceiling below was opened up, post a pic of the drain/waste setup as it exists.

    • MarieChele PorterPro Member
      OP
      San Francisco, CA · Member since 2016 · 193 posts · 98 votes
      1mo

      Tenants have been in place for over 10 years and I have been the owner since 2017. Like I said tomorrow is the day of the scheduled appointment so the ceiling has not been opened up yet. Also yes he is licensed and insured did you know that was the answer? Of course my rental agreement holds tenants responsible for maintenance issues that they cause I just haven't yet had to enact the clause which is why I was asking for any one else's experience who has. As for the recommendation I only recommended what the maintenance guy told me to but I understand your view point.

    • Honolulu, HI · Member since 2008 · 3k+ posts · 2k+ votes
      1mo

      I'll admit I am very surprised he is a licensed plumber.

      How you charge will be mostly dictated by the terms of the rental agreement and the actual findings once they accomplish clearing the line. However, if you have not performed any preventative mainline cleaning over the 10 years, unless that agreement is ironclad I doubt any Judge would hold tenant responsible...again depending on what is actually found. It is not uncommon for items to remain stuck at a bend or other restriction for many years before finally blocking enough to catch more and more finer items like hair that eventually block it up completely. You could also have a buildup of scale that has become very intrusive and will also catch debris.

      If, for example, a child's toy(s) found their way down the drain and it can be proven they are less than 10 years old, you could have a case. OTOH, if they find roots intruding and "catching" debris forming the blockage, its all on you.

    • MarieChele PorterPro Member
      OP
      San Francisco, CA · Member since 2016 · 193 posts · 98 votes
      1mo

      Yes, I understand that thank you.

  • Colleen F.Pro Member
    Investor · Narragansett, RI · Member since 2013 · 8k+ posts · 4k+ votes
    1mo

    For buildup its a bit hard to hold the tenant to the fire. For an object in the line you usually can have them on the hook and a tenant will pay with evidence. Hair and oils not so much. Inquiring minds want to know why he can't snake a tub pipe. Did he not find the blockage when he snaked or he couldn't get it out?

    • MarieChele PorterPro Member
      OP
      San Francisco, CA · Member since 2016 · 193 posts · 98 votes
      1mo

      Well I wondered the same, he tried from 2 separate places as well but couldn't get through so I'll have to wait until tomorrow to see what he finds. I suppose I'll have to put an update tomorrow lol

  • Drew SygitBusiness Member
    Property Manager · Royal Oak, MI · Member since 2012 · 13k+ posts · 9k+ votes
    1mo

    If it was just hair & grease, the snake cutter would go through it.

    So, it's either an object or broken pipe.

    • MarieChele PorterPro Member
      OP
      San Francisco, CA · Member since 2016 · 193 posts · 98 votes
      1mo

      That's what I'm thinking as well, my question isn't really what's stuck or causing the blockage though. I'm just curious about if anyone has had to charge a tenant in the case it was the tenant's fault (i.e. something in the drain) how they billed the tenant, was there any push back etc...

    • Drew SygitBusiness Member
      Property Manager · Royal Oak, MI · Member since 2012 · 13k+ posts · 9k+ votes
      1mo

      We charge tenants all the time!

      Just need to make sure you have enough evidence to potentially hold up in court.

      Challenges:

      1) If they will pay - can always take out of SD when they move out

      2) If they will break lease and move - try to negotiate at least partial for good tenants, no sympathy for bad ones!

  • Real Estate Agent · Memphis · Member since 2026 · 629 posts · 361 votes
    1mo

    I’ve dealt with tenant-caused repairs, but with a larger bill I’d want the cause to be pretty clear before charging it back. In your case I’d let the plumber finish the diagnosis first and document what they find. If they can clearly tie the blockage and resulting work to tenant misuse, I’d charge accordingly and keep the plumber’s notes, photos, and invoice with it. If the cause is normal buildup, an existing plumbing issue, or still unclear, I wouldn’t try to make the tenant responsible just because the repair ended up being expensive.

    • MarieChele PorterPro Member
      OP
      San Francisco, CA · Member since 2016 · 193 posts · 98 votes
      1mo

      This helps a lot and is exactly what I was trying to get clear on! Thank you for your input!

  • Theresa HarrisPro Member
    Member since 2019 · 15k+ posts · 11k+ votes
    1mo

    If it is normal maintenance, then you pay. If they did something beyond normal wear and tear that caused a problem, then they pay. Over time it is not surprising for hair and stuff to build up due to use.

  • Investor · Pacific Northwest · Member since 2026 · 538 posts · 314 votes
    1mo
    I’d slow this down before calling it “tenant damage.” The clean line is causation, documentation, then allocation of cost. Have the plumber document exactly what he finds: location of the obstruction, what it consists of, whether the pipe itself is damaged or deficient, photos/video if possible, and whether the blockage is consistent with ordinary use versus misuse. “Hair/grease over time” by itself still doesn’t tell you who is responsible—especially in a multi-unit property where the affected section may serve more than one fixture or unit. I’d also treat the mouse claim as a separate diagnostic issue rather than dismissing it. If there is actually a rodent-access point in the plumbing/building envelope, that changes the maintenance picture. If the evidence clearly shows tenant-caused misuse, then you have something concrete to work from: the lease, local landlord-tenant rules, and the reasonable costs directly attributable to that misuse. If the evidence is ambiguous, I would not try to turn a plumbing investigation into a tenant charge just because the repair became expensive. This is one of those situations where keeping maintenance history, vendor findings, lease obligations, photos, and cost attribution tied to the same property record becomes extremely valuable. That’s a big part of how our system looks at property operations. Feel free to reach out if you want to compare notes once the plumber opens it up. Also…hey girl hey…
  • Leo SteinBusiness Member
    Property Manager · Orange County, CA · Member since 2025 · 309 posts · 76 votes
    1mo

    I’d wait for the plumber’s written finding before charging anything. In California, deposit and charge-back fights turn on documentation—photos, invoices, and a clear cause—not on how expensive the access work ended up. Hair/grease buildup after a long tenancy can be ordinary use depending on the facts and your lease language; cutting into another unit to reach the line is a different cost driver than tenant misuse. Ask the plumber to note what they found in the line, whether it’s consistent with rodent intrusion, and when that section was last cleared if they can tell. Once you have that file, decide charge-back vs owner cost and keep the paper trail with the work order.

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  • Coral Springs, FL · Member since 2018 · 497 posts · 118 votes
    1mo

    honestly most of the time i've seen this go, the billing method matters almost as much as the cause. a few things that have worked for me and some other small landlords i know:

    if the amount is under say $200, just adding it as a line item on the next month's rent notice is the path of least resistance. tenant sees it, most just pay it without question especially if you included the plumber's invoice or a summary of what was found. i've had tenants push back maybe once and it turned out they genuinely didn't understand what happened so we just talked it through.

    for bigger amounts you could do a separate charge notice with the documentation attached. in california you want to be careful about how you frame it - call it a "tenant charge-back per lease section X" rather than just tacking it onto rent. gives it a formal feel and makes it clear this isn't a rent increase.

    the security deposit route is the nuclear option and i'd only use it if they're moving out or flat-out refusing. problem is in SF especially, if they dispute it you end up in small claims and the burden is on you to prove it wasn't normal wear and tear. with a 10-year tenant and hair/grease buildup that sounds like gradual accumulation, a judge might side with them.

    my honest suggestion? wait for the plumber's report. if he finds something clearly tenant-caused like a toy or object, send them a friendly note with the invoice attached and offer a payment plan if it's a big number. most tenants will cooperate when you're reasonable about it. if it's just gradual buildup after a decade, honestly that's probably on you as the owner. preventative mainline cleaning is cheap compared to cutting into ceilings.

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