Standardize your file naming conventions so you rarely have to open the document.EXAMPLE: yyyy-mm-dd Main_W_123 (HomeDepot) Faucet $xx.xxSorting by year, then month, then day is most logical:)Putting streetname 1st then stree number is easier for our brains to recognize.Create a few folders under each property: Utilities, Repairs, Title, etc.Create a single spreadsheet with different tabs for each property where you enter each receipt.

@Mike Poe Loading a new year is probably the biggest single block of work.

Appreciate all the replies here — super helpful.I ran into the same “tax time scramble + receipt chaos” problem and ended up building a lightweight maintenance log for myself.Lets you tie repairs to a property, attach receipts/photos, and export cleanly for your CPA.Not property management software — just a simple repair log.If anyone wants the link I’m happy to share it via DM.

I manage margins, repair costs, and SMS triggers via Slack/Telegram, all on a lightweight Google Sheets backend.

We try to keep a high level pulse on the entire market - a 360+ mile stretch of coastline in which total market activity can equal a single medium metropolitan market in other areas. 

I do think Multifamily certainly has advantages over single family, but single family has advantages as well.

Both single-family homes (SFH) and small multifamily (MF) can play a role in a successful portfolio.Single-Family Homes (SFH): Typically attract longer-term tenants, easier to sell when you exit, and often lower maintenance (fewer systems to repair).Multifamily (2–4 units): More income diversification (if one tenant leaves, you still have cash flow).

Two story will turn off people who are older or have health issues, single story has more flexibility. 

Solid building - usually built as multi family (not an old converted single family house from 1910), built after 1970, solid layouts, central air preffered, additonal storage preferred (garages), parking preferredMost important - Location location location

Single family home prices get established by (drumroll please): every day home buyers.