Applicants having a friend pretend to be their landlord for reference

Applicants having a friend pretend to be their landlord for reference

Investor · Appleton, WI · Member since 2012 · 1k+ posts · 464 votes

I am currently listing a place for rent. I have this couple come over and explain to my wife prior and myself at the showing how their current place is bad and that the ceiling caved in twice. They go on with some other stories and the like.

The gal loves the place and askes for an application and fills it out right then and there. They didn't seem to care much about the utility information or other important topics. I went through the application quick and they missed a couple things. She explained earlier that they had been taken to court by a previous landlord but that the landlord actually ended up paying them money. Court documents showed different. So when the questions in the application asking if they have ever been sued for unlawful detained, she insisted that she has never been sued and that isn't a real thing, I was quite confused.

Now the best part. I noticed she didn't have a contact number for her current or previous landlord. She didn't have a number for her prior landlord. She did however have a name and number for her current landlord where she has resided for a year. She knew the name and number without even looking. That was my first clue. The next night I looked up their current property and the owner information was different than the name she gave, (red flag, but her name could be a property manager). I called the number today and a guy answered when it was supposed to be a woman. Now I don't know how many landlords out there share a cell phone but it can't be many. I told the man my name and that I was calling for the woman and that is all I said. I got a call back a couple hours later at just after 8pm. The correct lady is on the phone now, and I say I am calling about her property in the city. She says yep, and names the address. I ask her how long she has owned the property and she says yes the couple are very nice people and they have been here a year. Now I have never mentioned that I was calling about them at all to anyone at this point. I asked again how long she owned the property and she said a while. It was funny because aftert each question, there was a muffled pause and then an answer. I asked how much their current rent was, if they were ever late and they sounds like model tenants. I asked why they are leaving and she replied that their lease was up. Then I asked if she was the property owner and she said yes. I then asked if she could explain to me why a different name was on the property records at the city. Then she hung up on me ;)

Needless to say, they will not get the place. I'm curious to others experiences where they have caught an applicant in a lie....

6Reply
995 views

Most Popular Reply

Investor · Southeast, MI · Member since 2012 · 2k+ posts · 1k+ votes
13y

One good thing to do is call the alleged landlord and say you are calling because (prospective tenant) listed them as a reference. You don't need to say it's for a rental house. A "reference" can be for a lot of things - new job, adopting a puppy, carrying a gun, etc. If they are the landlord, they will say so. If not, they might get tripped up right then.

If they are a fake landlord, but playing along, ask how long the person has lived there. Now, if the tenant listed the rent as $900, say, "It says here, the rent is $850. Is that correct?" This could trip up a poser as well.

As far as your current application, mine asks "has a landlord ever filed papers against you in court?" This is different from an eviction as most court filings never get as far as an eviction. I don't want anyone that has had a landlord go through the BS of going to the court and filing papers. Also, most people wrongly think that an eviction means all of their stuff was thrown out on the lawn by the court. They think if they move out five minutes before the sheriff arrives, that's not an eviction.

I would automatically reject your applicant for the court filing before ever calling a previous or current landlord, real or fake.

See this reply in the discussion

51 Replies

Jump to latestLatest
  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    13y

    A lot of tenants will try every trick in the book to pull the wool over a land lord's eyes, and some land lords are not forth coming.

    Joe Gore

  • Member since 2013 · 24 posts · 15 votes
    12y
    Great story! It surprises me how often people try to pull this off. I actually enjoy these calls. When you've got a pile of applications to review, the fake landlord call definitely breaks up the monotony. They're always good for a laugh! I've never hung up after talking to a fake landlord and thought "gosh, I can't believe (insert name) lied on her application...she seemed like such a nice girl." You can pretty much see it coming from a mile away! Great post...very funny!
  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y

    Shannon,

    How did you determined they were a fake landlord?

    Joe Gore

  • Member since 2013 · 24 posts · 15 votes
    12y

    I always start with Google. It's free, it's easy and it's usually where the story starts to unravel. Here are a couple examples:

    * Googled the landlord phone number and found a recent craigslist ad selling some ratty speakers. The name in the ad did not match and the ad looked like it was written by a crackhead. APPLICATION REJECTED.

    *Googled the landlord name and found that the "landlord" was a secretary at the construction company the applicant said he owned. Really? This girl is "your" secretary and you're renting a house from HER? Give me a break! APPLICATION REJECTED.

    *Googled an applicants stated address and found an old rental ad for the property. I called the number from the ad and spoke with the real property manager who stated she was in fact the tenant, but she was very behind in her rent...they were considering eviction. APPLICATION REJECTED.

    *Looked at property records and the name recorded did not match the landlord name given on the application. I called the number and spoke to someone who had no clue about the property. After about 5 minutes of stumbling and fumbling through answering my questions, he was able to come up with a story about his Aunt who lives out of state and owns the home and lets him manage the property. He said he'd have her give me a call. I said...well, I know the name of the property owner, can you tell me the name of your aunt? He hung up on me. APPLICATION REJECTED...bonus points awarded for creativity.

    p.s. Silence is key. I'm never afraid to let a little silence into the phone call. A liar will be so uncomfortable with the silence, they'll almost always say something stupid and give themselves away.

    p.s.s I did actually call every single one of these numbers to verify what I already knew. Then I scan all the applications into my computer and add a text box at the bottom stating why the application was denied. Gotta cover my backside!

    p.s.s.st (lol) I notify applicants by email if their application was rejected. I have a standard message...I just change the name and the reason. I never reply to their replies and I never take future phone calls from them. There's nothing else to be said. Your application was denied for the reason stated and you should just keep it movin'. I know I will. :)

  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y
    Very good for you to check out the tenant. I have landlords, and tenants pay me to do a check before they rent from or too, and I find it is about 40% of landlords will lie, and 60% of tenants will lie, and I am not shy to tell them they lied to me.

    Joe Gore
  • Investor · Appleton, WI · Member since 2012 · 1k+ posts · 464 votes
    12y

    Joe, what do the landlords lie about and how do you go about screening a landlord. Is it ownership of the house or pending foreclosure?

  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y
    Kyle,

    Sorry I should have to explain. The ones I screen are the landlords who rent out single-family homes. My questions to a landlord do you own the home, do you have the right to rent it, is the home in foreclosure which I already have that info before I contact the landlord, and I found in the last few months the landlords try to avoid the questions which raise red flags that they are hiding something, so I advise the tenant to look elsewhere




    Joe Gore
  • Investor · Appleton, WI · Member since 2012 · 1k+ posts · 464 votes
    12y

    That is definately unique. I am not sure how I woupd react if someone called me asking questions. I have nothing to hide but I have not heard of such a service before. I have talked to a prospective tenants family member but not someone providing a vetting service. I imagine you explain who you are and what your credentials are right off the bat to the landlord you are checking out. Is this a common practice in your area?

  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y
    Kyle,

    Yes, I explain the reason behind the call upfront. With all the fraud going on it should be a common practice everywhere to vet the landlord and tenants. Kyle if a tenant wants to rent from you; I bet you will vet the tenant seven ways to Sunday, and you should. Why you think a tenant should not vet the landlord to make sure the home is not in foreclosure everyone needs protection?

    Joe Gore

  • Investor · Appleton, WI · Member since 2012 · 1k+ posts · 464 votes
    12y

    Joe, thanks for the insight. I don't think it shouldn't be done. I just think it is rare. That is all. Thanks again and happy thanksgiving!!

  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y

    Kyle,

    Happy Thanksgiving to you.

    Joe Gore

  • Investor · Vancouver, WA · Member since 2013 · 3k+ posts · 4k+ votes
    12y

    It's a good idea to have your phone screening questions well thought out in advance and written down. Pay attention to non-discrimination laws. We do a quick eight question screening that weeds out most undesirables and people who don't meet our minimum criteria. (5-10 minutes) If they pass that, then we follow-up with a pre-qualification interview of about 20 questions. (15 - 30 minutes) If they pass that, then we show the property.

    At the start of the interview, I ask for the full legal name of all adults who will be residing at the place. While we are talking, unbeknown to them, I look them up in the Unlawful Detainer book published by our local rental association and I peruse the Washington Courts website.

    Up front (in our advertising and in our first contact by phone) we let people know we value open and honest communication and that we will do a thorough background check of rental history, income history, credit history and legal history. Not too amazing, we rarely have an applicant who lies to us on their application. The liars usually self disqualify and don't get to the application phase.

    Applications, written rental criteria, and a property info sheet are available at the time of showing for prospective tenants to take with them. While I am showing the property, I am evaluating them further by observing what they do, what they say, and what I see (their demeanor, their appearance, their car.) I pay attention to the red flags and to my intuition. When I take the application and application fee, I ask the prospective tenant to contact their references to let them know to expect a call from me, so I can process their application more quickly. The applicants who give false information may reveal themselves when they see I am serious about reference checking.

    I process one application at a time. The first thing I do is review the application in front of the applicant to make sure all questions are answered, that the application is complete, to clarify ambiguities, and to check photo ID. Then I start with the internet, checking the validity of addresses and phone numbers for employers and previous residences. I also google the applicants name and check out social media sites (My Space, Face Book, LinkedIn, etc.). Then I call references and do the other necessary background checks. Some are done through a service we hire.

    Regarding your findings, do not write any notes or change anything on the application itself. Use a separate sheet for notes, as the application, if falsified by the applicant, becomes evidence. If I reject the application, then I mail an "Adverse Action Notice" as required by Washington State law that explains the reason for denial.

    Eighteen years as a rental property owner and manager (3 houses and 6 duplexes) has taught me how to quickly ascertain if a person is a likely candidate. I prefer to disqualify them (respectfully and gently) as soon as I know they will not meet our minimum criteria, then I give them other resources for them to pursue and wish them well. I save my time and energy for the good prospects.

  • Brandon TurnerPro Member
    Investor · Maui, HI · Member since 2009 · 13k+ posts · 3k+ votes
    12y
    Dawn Anastasi I've had dozens and dozens of tenants leave, and I've only ever had like 2 reference calls in 6 years. It's amazing how many landlords don't make a simple phone call. I think I'll make this an upcoming "quick tip!"
  • Dallas, TX · Member since 2013 · 4k+ posts · 744 votes
    12y

    It would be a easy process if the tenant and the landlord would be honest with each other and dont lie.

    Joe Gore

  • ONALASKA, WI · Member since 2016 · 1 post · 0 votes
    10y

    I recently found out that a couple of my coworkers used my information on a rental application so that they didn'thave to use their own. They had access to my phone, which has my email and everything on it.  They have now lived in the place for 6 months. Is there anything that I can do to get my name cleared from it?

  • Jennifer T.Pro Member
    Investor · New Orleans, LA · Member since 2014 · 1k+ posts · 944 votes
    10y

    I strongly suspect my last tenant's used a friend as a landlord reference (sigh).  It was a glowing reference, but they ended up being a horror story.  Constantly late and short on rent, left the place in a filthy and disgusting state.  No way their stripes changed for the worse overnight.  And I don't think it is a case where the landlord would have lied, because they were moving out of state anyway.

    At the time, I did try to check the landlord's name against the tax assessment records, but there was no record of the house.  However, I found the address using MapQuest, so I suspect that was just a failing of that county's records.

  • Real Estate Investor · Audubon, PA · Member since 2009 · 13k+ posts · 8k+ votes
    10y
    Originally posted by @Jennifer T.:

    ...

    At the time, I did try to check the landlord's name against the tax assessment records, but there was no record of the house.  However, I found the address using MapQuest, so I suspect that was just a failing of that county's records.

    There are a number of streets near my area where the U.S. Post Office mailing address is different from the address that the county tax assessor shows.  That makes research about that sort of property very difficult - you look for both addresses, and then you have to somehow join the data you gather. 

    Perhaps your former tenant previously lived in such a property. 

  • Specialist · Parsippany NJ · Member since 2010 · 128 posts · 47 votes
    10y
    This thread is a great reminder to do your due diligence. My go to's are verifying landlord info via tax records, and social media research. I've lost count of the amount of Facebook posts I've seen that say "apartment hunting with -whatever term you wanna sub in here for significant other- when the applicant insists they'll be the only one living in the unit. FB, Twitter and Instagram can reveal a lot about tenants. Additionally, I always google the cell number...I once avoided a tenant who was practicing the world's oldest profession out of her last apartment, according to backpage and the local newspaper's police blotter.
  • Investor · Cincinnati, OH · Member since 2013 · 2k+ posts · 1k+ votes
    10y

    @Kyle Hippstories like yours make me love BP so much. Thank you for sharing. How long after did you find a qualified tenant to move in? 

  • Investor · Appleton, WI · Member since 2012 · 1k+ posts · 464 votes
    10y

    Joe, I had a qualified applicant within a couple days. It was my primary residence and ended up filling the property right after we were all moved out so no real vacancy. The tenants are still there 3 years later although I believe they will be moving this spring (one buying a house and the other wants to stay with me at another property)

  • Property Manager · Sacramento, CA · Member since 2015 · 121 posts · 33 votes
    10y
    Originally posted by @Account Closed:

    I always start with Google. It's free, it's easy and it's usually where the story starts to unravel. Here are a couple examples:

    * Googled the landlord phone number and found a recent craigslist ad selling some ratty speakers. The name in the ad did not match and the ad looked like it was written by a crackhead. APPLICATION REJECTED.

    *Googled the landlord name and found that the "landlord" was a secretary at the construction company the applicant said he owned. Really? This girl is "your" secretary and you're renting a house from HER? Give me a break! APPLICATION REJECTED.

    *Googled an applicants stated address and found an old rental ad for the property. I called the number from the ad and spoke with the real property manager who stated she was in fact the tenant, but she was very behind in her rent...they were considering eviction. APPLICATION REJECTED.

    *Looked at property records and the name recorded did not match the landlord name given on the application. I called the number and spoke to someone who had no clue about the property. After about 5 minutes of stumbling and fumbling through answering my questions, he was able to come up with a story about his Aunt who lives out of state and owns the home and lets him manage the property. He said he'd have her give me a call. I said...well, I know the name of the property owner, can you tell me the name of your aunt? He hung up on me. APPLICATION REJECTED...bonus points awarded for creativity.

    p.s. Silence is key. I'm never afraid to let a little silence into the phone call. A liar will be so uncomfortable with the silence, they'll almost always say something stupid and give themselves away.

    p.s.s I did actually call every single one of these numbers to verify what I already knew. Then I scan all the applications into my computer and add a text box at the bottom stating why the application was denied. Gotta cover my backside!

    p.s.s.st (lol) I notify applicants by email if their application was rejected. I have a standard message...I just change the name and the reason. I never reply to their replies and I never take future phone calls from them. There's nothing else to be said. Your application was denied for the reason stated and you should just keep it movin'. I know I will. :)

     Shannon, when verifying if the the landlord stated on the application is the real landlord. What if the owner is John Smith but hired a property manager Joe Doe to manage the house. When you look up the property records it shows John Smith as the owner but the applicant stated Joe Doe, but you already rejected the application because the records don't match. What do you do in this situation? 

  • Member since 2016 · 13k+ posts · 12k+ votes
    10y

    As experienced landlords I think we can all feel sorry for new investors. Bubbling with enthusiasm and so green they have no concept of how to go about screening let alone understand how almost every applicant is dishonest to some degree. Everyone has something to hide and landlords are the most often person to need to hide things from. 

    If their first few tenants turn out good it is only by pure luck and they rarely clue into the importance of screening till they finally hit the inevitable bad tenant.

  • Investor · Pueblo West, CO · Member since 2014 · 310 posts · 213 votes
    9y

    Good job on doing your due diligence. With minimal effort you can avoid big problems in the future.

  • Peter TverdovBusiness Member
    Developer · New Brunswick, NJ · Member since 2015 · 1k+ posts · 2k+ votes
    9y

    Currently showing a D class property. Had a couple show up and give me a number of a woman (their landlord supposedly) who was not on the tax record card. I called the woman out on it and she said, no no I'm the owner. So either the tenants don't know they're subLeasing and not even Leasing, or the tenants lied to me. Either way they got rejected based on that. Tenant then has the nerve to text me and say I insulted their landlord and they didn't want the apartment anyway lol. These people think you are born yesterday...

  • Investor · Oak Lawn, IL · Member since 2016 · 10 posts · 2 votes
    9y

    Definitely a lot of red flags. I'm always suspicious of tenants that are eager to move or that sell themselves as great tenants. Always makes sure to verify all information given. 

Join the conversationCreate a free account to reply, vote on answers and follow this thread.