Maintenance and issue tracking

Phoenix, Arizona
Managing Your Property
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Maintenance and issue tracking

Robert Leitner
Member since 2020 · 49 posts · 12 votes

I have a couple properties and use Stessa as my property management app but they don’t yet have maintenance and issue tracking. I’d prefer not to switch so I’m trying to figure out hire to track this stuff, any recommendations?

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Nathan GesnerBusiness Member
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Real Estate Broker · Cody, WY · Member since 2010 · 28k+ posts · 41k+ votes
2y
Quote from @Robert Leitner:

I have a couple properties and use Stessa as my property management app but they don’t yet have maintenance and issue tracking. I’d prefer not to switch so I’m trying to figure out hire to track this stuff, any recommendations?


Don't make it so complicated. With less than 10 properties, maintenance can easily be tracked on a spreadsheet. Go to etsy and search for landlord spreadsheet. You can find incredible spreadsheets capable of tracking up to 20 properties for under $10. Many include videos teaching you how to use them.

The DIY Landlord Book4.7247 Reviews
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  • Michael SmytheBusiness Member
    Real Estate Agent · Metro Detroit · Member since 2023 · 4k+ posts · 3k+ votes
    2y

    @Robert Leitner if you plan on growing, you'll have to switch eventually.

    So, why not now and just get it over with?

    Logical Property Management4.9454 Reviews
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  • Robert Leitner
    OP
    Member since 2020 · 49 posts · 12 votes
    2y

    Thanks @Michael Smythe, but don’t plan on growing that quickly and Stessa plans to add the functionality so I’m looking for something to tie me over for now. Even a spreadsheet or notion template would be ok. 

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  • Patrick O'SullivanBusiness Member
    Property Manager · Phoenix, AZ · Member since 2024 · 534 posts · 205 votes
    2y
    Quote from @Robert Leitner:

    I have a couple properties and use Stessa as my property management app but they don’t yet have maintenance and issue tracking. I’d prefer not to switch so I’m trying to figure out hire to track this stuff, any recommendations?


    Buildium does a decent job of this and has a low minimum price. 

    [email protected]480-795-7938
    get MULTIfamily Property Management4.7221 Reviews
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  • Robert Leitner
    OP
    Member since 2020 · 49 posts · 12 votes
    2y

    Thanks @Patrick O'Sullivan, not looking to switch, just need a simple maintenance solution for now

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  • Nathan GesnerBusiness Member
    Moderator
    Real Estate Broker · Cody, WY · Member since 2010 · 28k+ posts · 41k+ votes
    2y
    Quote from @Robert Leitner:

    I have a couple properties and use Stessa as my property management app but they don’t yet have maintenance and issue tracking. I’d prefer not to switch so I’m trying to figure out hire to track this stuff, any recommendations?


    Don't make it so complicated. With less than 10 properties, maintenance can easily be tracked on a spreadsheet. Go to etsy and search for landlord spreadsheet. You can find incredible spreadsheets capable of tracking up to 20 properties for under $10. Many include videos teaching you how to use them.

    The DIY Landlord Book4.7247 Reviews
    WebsiteView Page
    1Reply
  • Mike Poe
    Rental Property Investor · Member since 2026 · 15 posts · 5 votes
    8mo

    I used to track this in a spreadsheet but it always turned into a mess at tax time. What finally helped was keeping repairs and capital improvements clearly separated with dates and vendors — made my CPA way happier. 

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