My Tenant Screening System for 30–90 Day Stays

My Tenant Screening System for 30–90 Day Stays

Real Estate Coach · United States · Member since 2025 · 78 posts · 50 votes

You can’t treat MTR guests like hotel guests — but you also don’t need to run a full-blown tenant application either.

I use a middle-ground screening system that keeps things professional and simple:

-Verify employment or assignment letter (nurses, project workers, relocations)

-Confirm ID + previous landlord or housing reference

-Require a refundable deposit or insurance coverage

The goal: balance safety with speed. Midterm renters often book last-minute and can’t wait a week for approval.

Curious — what’s your go-to question when screening potential MTR guests?

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Property Manager · Spokane WA - CDA, ID · Member since 2025 · 11 posts · 3 votes
11mo

Great point on the goal of balancing speed and safety. How much do you charge for a security deposit? First month's rent or a little less? 

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  • Property Manager · Spokane WA - CDA, ID · Member since 2025 · 11 posts · 3 votes
    11mo

    Great point on the goal of balancing speed and safety. How much do you charge for a security deposit? First month's rent or a little less? 

    • Real Estate Coach · United States · Member since 2025 · 78 posts · 50 votes
      11mo
      Quote from @Carter Ledwith:

      Great point on the goal of balancing speed and safety. How much do you charge for a security deposit? First month's rent or a little less? 

      Thanks! I usually go with the first month’s rent as the security deposit — it helps ensure the tenant is committed and covers any potential damages. Some hosts charge a bit less to attract more inquiries, but I’ve found matching it to the rent keeps things smoother overall.

    • Rental Property Investor · Houston · Member since 2021 · 7 posts · 3 votes
      11mo
      Quote from @Carter Ledwith:

      Great point on the goal of balancing speed and safety. How much do you charge for a security deposit? First month's rent or a little less? 


       Hey Carter, having worked for a relocation company I find that property managers charging first month's rent is one of the biggest ways they fail to secure the reservation. Rarely, would we see a prospective tenant be able to afford one month's deposit especially when rents for short term are often charged at a premium. We used a few other strategies to curtail the deposit that seemed to benefit both parties involved. 

    • Real Estate Coach · United States · Member since 2025 · 78 posts · 50 votes
      11mo

      @Cole Gauldin - what type of properties are you guys using? Are you talking about studio apartments or one bedroom apartments or single-family dwelling homes?

      For example our clients who ate paying us are not the people staying in the house. The last number of people staying in our homes are not the ones paying us for them to be there.

      Our model is more of a business to business model instead of business to consumer.

  • Realtor · Northern NJ · Member since 2021 · 19 posts · 9 votes
    11mo

    I agree with @Cole Gauldin here. In the area we operate first month rent is a lot of money that guests do not want to have tied up. We usually charge $1000 for deposit, maybe upto $3000 for our more expensive units.

    We have had to keep part of the deposit in very few occasions

    • Real Estate Coach · United States · Member since 2025 · 78 posts · 50 votes
      11mo

      @Denis Um - See my reply to Cole above. Perhaps the homes you're using for your own business model are different than the types of homes we're using and with that, perhaps the type of clients you have are different than the type of clients we have. so with this information, it makes sense that our answers/responses are different. None are wrong. Just different for different reasons.

  • Realtor · Northern NJ · Member since 2021 · 19 posts · 9 votes
    11mo

    @Nick Copland

    We actually have a whole variety of clients and Our homes range from 1 bedroom apartments to 4 bedroom SFH.

    We do also Accommodate corporate clients and insurance relocations as well as other types of clients

  • Member since 2022 · 4 posts · 0 votes
    11mo

    @Nick Copland I list my properties on Furnished Finder and utilize their tenant screening tool for screening applicants, which I find to be very straightforward. However, I don't have a solid approach for corporate clients, such as insurance companies or relocation companies. I'm curious to see how others are managing this. 

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