Prepping Your STR For the slow season

Prepping Your STR For the slow season

Blake Anthony CarterBusiness Member
Real Estate Agent · Austin, TX · Member since 2020 · 101 posts · 47 votes

I've worked with over 400 STR investors at this point, and the mistake I still see the most has nothing to do with the property itself. It's often cash reserves. People will underwrite a deal down to the exact dollar on ADR and occupancy, build this beautiful spreadsheet, and then go put every last dollar into the down payment and furniture package. Then month two hits, the water heater dies, or the county decides to reassess your property taxes, and suddenly they're stressed out and second guessing the whole investment.

Here's what I tell the investors I mentor now: budget for a full slow season before you ever list the property. Not a slow month, a slow season. STRs are seasonal businesses even in markets that feel hot year round, and if you can't survive January or a rainy summer without touching your reserves, you either bought the wrong deal or you bought it with the wrong amount down.

The other piece nobody talks about enough is that furnishing a property well is not the same as furnishing it expensively. I've seen a less expensive furniture package outperform properties that spent way more but were not intentional with their choices. Because the owner may have spent less but actually thought about what a guest touches, sits on, and photographs. It's not one thing, it's everything. Spending a bunch of money on buildout does not guarantee success.

When we're underwriting deals right now, we run it with three months of zero income baked in and see if it still pencils. Most people miss this because it's annoying and it makes the numbers look worse. That's exactly why you should do it. If you have to convince yourself it's a good deal then maybe it's friggin not.

What's the reserve number you actually keep for your STRs, and did you land on that number before or after you got burned?

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MD/DC · Member since 2024 · 1k+ posts · 1k+ votes
2mo

Good information although I believe tasteful more expensive furniture will win out over the less expensive put together stuff with guest appeal-quality of guests and longevity. I'm picky about cleaniness reviews above all but also tend to shy away from ugly, out of style or cheap decor. I also don't lower my rates to fill the place so sometimes the slow season is exactly that and I'm ok. 

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  • MD/DC · Member since 2024 · 1k+ posts · 1k+ votes
    2mo

    Good information although I believe tasteful more expensive furniture will win out over the less expensive put together stuff with guest appeal-quality of guests and longevity. I'm picky about cleaniness reviews above all but also tend to shy away from ugly, out of style or cheap decor. I also don't lower my rates to fill the place so sometimes the slow season is exactly that and I'm ok. 

  • John UnderwoodPro Member
    Investor · Greer, SC · Member since 2014 · 13k+ posts · 17k+ votes
    2mo

    I agree that people don't go into STR'S with enough cash reserves and a buffer for what think they will be making.

  • Mike GrudzienPro Member
    Lender · Eugene, OR · Member since 2019 · 2k+ posts · 1k+ votes
    2mo

    My first year, first quarter, I had to "chip in" to the monthly nut.  After that, booked year round.
    Fortunately, I was prepared.

  • Rental Property Investor · Stewartsville, NJ · Member since 2016 · 418 posts · 280 votes
    2mo

    Agree completely, most investors go into deals under-reserved, and the stress compounds in ways people don't anticipate.

    Thin reserves just feel bad...and they force bad decisions. For example...a suspect booking request comes in, and you know the red flags are there, but you need the cash so you accept it anyway. The guests throw a party, damage the place, and now you're out far more than the booking was worth.  The reserve isn't just a safety net, it's what buys you the ability to say no to a booking, and still sleep at night.

    For the folks I mentor, I explain what we do which is a personal emergency fund of at least 6 months (a year is better) and each STR carries its own separate emergency fund of 6 months of expenses...and of course one of those "expenses" is also setting aside money for capex.

    The per-property fund matters because it keeps one bad month at one property from cascading into decisions that hurt the other properties.

    Hope that helps.

    Mike

  • Andrew SteffensBusiness Member
    Tampa, FL · Member since 2022 · 3k+ posts · 3k+ votes
    2mo

    As a broker talking personal finances with my clients is one of my least favorite things but it is important for the reasons you mention.  If I have a client that spends down to the last dollar they tend to start cutting corners and pinching pennies, which is a terrible thing to do in this industry.  If they are a penny pincher just in general, I have declined to move forward with clients before based on this citing just that reason.  If they are penny pinching because the property they like is pushing the limits of their budget, I suggest pivoting to a different cheaper property.  A properly funded inferior property likely will perform better overall than a skimped out superior property.  Less stress too.

  • Member since 2026 · 47 posts · 21 votes
    2mo

    That's why I always buy properties that have a couple of exit plans in case STR doesn't work out:) And yes, I think for all business owners, especially real estate investors who have multiple loans, you should always have at least 6 months of cash reserve for your expenses.

    I also like to keep at least 10% of my net worth in cash. 

  • Michael BaumPro Member
    Olympia, WA · Member since 2016 · 8k+ posts · 7k+ votes
    2mo

    We are over-reserved for sure. Right now we have about 18 months of expenses banked at all times. 

    Now that is not saying it is doing nothing. We have quite a bit in a high yield account earning 5%. The rest is the day-to-day.

    We are staring down the barrel of a roof replacement soon though...

  • Property Manager · Melbourne, FL · Member since 2019 · 245 posts · 121 votes
    1w

    I'd add the maintenance that keeps getting pushed back between checkouts. Paint, deep cleans, beat up furniture. Slow season gives you the time to do it, but you still need money left to actually get it done.

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