How do you handle owner statements/commission splits if you co-host for other people?

Question

Anyone here co-hosting or managing STRs for other owners — how are you currently handling monthly owner statements and commission splits? Just eyeballing it in a shared spreadsheet, or is there actually a tool for this? I've looked and everything I find is either generic bookkeeping software or built for single-owner hosts, nothing made for "here's your cut, here's the owner's payout, here's how I calculated it." Curious what everyone's actually using.

Andrew Steffens · Answer

Are you using a PMS? If so this is a basic function of a PMS. If not, you can build a template and do it manually, which is how I did it back in 2016 before the rise of many of the softwares.

Simon W. · Answer

When we build STR owner statements for clients, we go from gross to net the same way every month, then reconcile the owner payout to the bank. Start with gross booking revenue, subtract platform fees, refunds or adjustments, cleaning if the owner pays it, supplies or damage items if those are owner-side, taxes handled outside the commission if needed, then the co-host cut, then the owner distribution.

A shared spreadsheet is fine if those columns never change meaning mid-year. What matters is one reservation walkthrough: guest paid X, platform took Y, cleaning was Z, your fee was A, owner got B, and B matches the deposit. If you can't explain one stay end to end, the monthly rollup won't be trustworthy either.

Don't let "net payout" be a mysterious leftover. Owners forgive a lower number faster than an unexplained one.

How do you handle owner statements/commission splits if you co-host for other people?

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