@Rosa Watson I agree with your post on the points as they are very valid reasons why some people do not do as well in real estate investing, especially if they are out of state.1 & 3.

Personal meals, gas, or unrelated purchases end up inside property accounts.

If the tenant isn't paying and there isn't a valid reason they aren't paying (i.e. you are refusing to fix heat in the winter etc) the landlord will help give them resources to pay and if they don't fix they are out.

CUP's are more associated with retail projects (i.e. gas stations, car washes, drive thru restaurants). 

I speak to city engineers, I review the planned city development plan, I dig into the commercial permitting and get to know who's doing what when because, and this is a secret tip 47 of mine, companies like McDonalds, Gas stations, Walmart etc etc, they all decide on placement via metrics.

I received an answer from my property manager (finally), and my feelings were validated! 

But if you're tracking by market and room like you're doing, your historical data becomes predictive -- and you can get tighter on contingency for deals that fit your historical profile.When you're analyzing secondary markets with less comp data, are you doing physical walkthroughs early to validate contractor estimates, or are you working purely off photos and specs at first?

Things you would not think you wouldn't have to tell people --No storage of flammable liquids or car/motorcycle parts (yes, if it's gas powered it doesn't go in your bedroom).

Assume the potential applicant does not have the documentation needed to be thoroughly validated. 

Having someone that can validate what you see is what there is there is critical to making an informed offer.