I’ve successfully built a stack that automates the intake and skip-tracing process for approximately $0.15–$0.30 per lead (API costs only).The Strategic Flow:Data Integrity: Using Google Address Autocomplete to ensure zero-error data entry from the start.Instant Valuation: Pulling real-time market data to provide the seller with a custom offer range immediately.Automated Skip Tracing: The system automatically pulls legal owner names, mobile numbers, and emails the second the form is submitted.Remote Management: I manage the entire logic (margins, repair costs, SMS triggers) through a Slack/Telegram integration so I don't need a heavy CRM.I’m currently running this through a Google Sheets backend to keep the tech stack lightweight.I’m curious to hear from the veterans here—at what volume does it make sense to move away from 'all-in-one' platforms and into custom API-driven automation?

I keep running into the same operational headaches across my own properties and seeing the same issues with clients - 1099 scrambles every January, missed lease escalations, surprise capital expenses, insurance renewals that sneak up on you.What I'm thinking about building:A platform that automates the tracking of all this stuff:AI extracts lease terms from PDFs (no more manual entry)Tracks vendor payments and flags 1099 requirements automaticallyAlerts for insurance renewals at 90/60/30 days outMonitors capital asset lifecycles - know your HVAC is 18 years old before it diesAutomates CAM reconciliation calculationsIntegrates with bookkeeping/financial planningWhat I need to know:Are these actually widespread pain points or niche problems?

Just finished the software, I implemented live DNC/TCPA checks for the individual and the phone numbers, you also get bankruptcy filing, if the owner is deceased or not.

The second thing would be to further automate this flow by creating an automation stack.

For those who have implemented a system like this:What interchangeable core manufacturers are you using (for example Schlage SFIC, BEST, or others) & why did you select the particular manufacturer? 

Is it automated or do you reply individually to every guest 24/7? 

It's nice to see there are some low-cost ways to automate the process! 

You don't always need a CPA, but if you are doing a cost seg and maybe want to implement other tax strategies along with that, you definitely want to make sure this strategy is implemented correctly.

The next step is removing humans from the first layer of interruption entirely.The leverage isn’t just separating intake paths — it’s automating intake, triage, and routing so leasing never becomes the default switchboard.Here’s how this moves from “better ops” to real ROI:1.

Overall, it's disappointing to see the platform management market continue to increase prices for what are, in their most basic form, calendar sync and message automation tools.