Here's a https://www.irs.gov/businesses/cost-segregation-audit-technique-guide-chapter-4-principal-elements-of-a-quality-cost-segregation-study-and-report to the IRS website noting specific items that are included in the cost segregation study report. hmm, that website is a 404 error.  

Here's ahttps://www.irs.gov/pub/irs-pdf/p5653.pdf to the IRS website noting specific items that are included in the cost segregation study report on page 24.

I'll add one angle specific to out-of-state ownership in Ohio: make sure your management agreement includes clear legal compliance provisions.Ohio has some landlord-friendly aspects, but there are specific requirements that trip up out-of-state owners:Key Ohio-specific items to confirm your PM handles:Lead-based paint disclosure (pre-1978 properties) - Ohio takes this seriously, and violations can be costlySecurity deposit accounting - Ohio requires deposits be held separately and returned within 30 days with itemized deductionsCleveland-specific ordinances - If your property is in Cleveland proper (vs. suburbs), there are city rental registration requirements and inspection programsEviction timeline management - Ohio's process is relatively fast (30-45 days typically), but only if done correctly from day oneContract provisions to insist on:- Written confirmation they're handling all required notifications (lead paint, security deposit interest if applicable, move-in/move-out documentation)- Proof of Ohio real estate license (required to manage properties for others for a fee)- Clear delineation of who handles legal filings if eviction is needed - some PMs coordinate but don't file; you want to know upfrontOne practical question to ask during interviews:"Walk me through how you handle a tenant who's 5 days past due on rent in Cleveland - what's your exact process and timeline?"

This is not a KY specific item it is a nationally rental growth projection.

Within each category column, I record the relevant details for that specific item in each property.

I'll add one angle I haven't seen mentioned - legal documentation to protect yourself during this transition period.Before the rent conversation, specific items in writing:Walk-through documentation with photos/video - timestamp the current condition of her unitLease assignment letter - formal documentation that you've assumed the landlord role from the previous ownersUpdated contact information - emergency contacts, employment verification, next of kin, etc.If the rent increase triggers any dispute, you need contemporaneous documentation of:The condition you received the unit inThat you properly assumed the landlord roleHer current situation and ability to performWhen you present the rent increase, put it in a written notice (even for an MTM lease) that includes:Effective date (verify NY's notice period for 12+ year tenants)New rent amount and payment termsOffer to sign a new written lease with the adjusted termsYour contact info and expectationsThis creates a paper trail that protects both parties and sets professional expectations.

Their caretaker can also work with them on any specific requests that may have, like a welcome basket with specific items.

There is a used appliance seller who saves the best for us because of our purchase volume.What We RemoveTo reduce potential liability issues and service calls, we remove or replace specific items.

If you are looking for market specific items I suggest you join local Facebook (or in person) groups. 

This is what claims adjusters reference during a loss.If you want absolute certainty, have your agent list specific items as Endorsed Personal Property.