Best app for receipts when rehabbing, flipping, property managing

Best app for receipts when rehabbing, flipping, property managing

Investor · Knoxville, TN · Member since 2016 · 28 posts · 11 votes

Hello all, 

I'm wondering if anyone can help me to find an app to simply take pictures of receipts that are then immediately uploaded to a cloud where I, my partner, or my accountant could access them.  What my fantasy is is that one day I will be able to as soon as I get a receipt write a corresponding address on it (I'm always doing 2 or more rehabs at a time), and then take a pic of it, and then throw it away and never think about it again!

One thing that complicates my situation is that I use different bank accounts, different, credit cards, checks sometimes, and cash sometimes to purchase/pay contractors.  I also shop at Lowe's, Home Depot, local salvage stores, Craigslist, and everywhere else.  

And yes, I do know that if I take a pic with my phone and it's set up to do so it will then go into my google (for me, icloud for iphone people).  This would work if I wanted to share every picture that I take with my phone with my partner and accountant, but I definitely don't.

Thanks!

1Reply
67 views

Most Popular Reply

Daniel HymanBusiness Member
CPA · Milwaukee, WI · Member since 2016 · 2k+ posts · 1k+ votes
8y
Shoeboxed and Expensify are popular. You can also snap a pic from your phone via the Quickbooks Online app and link the pic directly to the receipt in your books.
My Online Accountant572 Reviews
See this reply in the discussion

9 Replies

Jump to latestLatest
  • Youngsville, NC · Member since 2015 · 29 posts · 14 votes
    8y
    Jason, I’m not sure if you are looking for an app that’s free but one that is relatively inexpensive is Expensify. I don’t know how advanced you want the app to be but It also integrates with various accounting software so you can upload these directly into your company’s books. I’m a big fan of streamlining that kind of work and making sure adequate records are maintained so I think you are moving in the right direction. Here is the link to the apps website https://use.expensify.com. Let me know what app you end up going with.
  • Daniel HymanBusiness Member
    CPA · Milwaukee, WI · Member since 2016 · 2k+ posts · 1k+ votes
    8y
    Shoeboxed and Expensify are popular. You can also snap a pic from your phone via the Quickbooks Online app and link the pic directly to the receipt in your books.
    My Online Accountant572 Reviews
  • Investor · Knoxville, TN · Member since 2016 · 28 posts · 11 votes
    8y

    Thanks for the response guys, I'll do some research into those now.  I don't really care about free but it just seems like I wouldn't have been the first person to have this problem.  An app definitely should exist where you open it, snap a pic, then close it and it automatically saves it to a cloud.  I've also thought about just starting a group chat in whatsapp with me and my partner.  So, every time that I need to document a receipt I just open up that group chat and take a pic that will be instantly shared with the group.  The only problem with this would be (I think) if my partner and I both lost our phones at around the same time.  

  • Youngsville, NC · Member since 2015 · 29 posts · 14 votes
    8y
    Another option is setting up shared photo album. Both android and iPhone support that and I believe it is cross functional between the brands. This would allow you to just move the receipts into the shared album and both of you would have access.
  • Investor · Knoxville, TN · Member since 2016 · 28 posts · 11 votes
    8y

    I've searched pretty hard on how to do something like that and can't find it.  And that is exactly what I would need is where it is something you could do on both because I use Android and my partner uses iPhone.  Although at this point I'd be willing to switch to iPhone if I needed to.  

    I understand there are other apps that do something like this but with more steps and complications but I'm really trying to streamline this part of the business for me.  This is the part that falls into the 80% of the 80/20 rule.  I'm horrible at tracking things and being organized plus I hate doing it.  I want to write the address on the receipt, snap a pic, then forget about it.  The end.  

    Thanks again to everyone for input!  I'll keep u posted with what I decide on.

  • Youngsville, NC · Member since 2015 · 29 posts · 14 votes
    8y
    You might have already seen this article but if not it might help: https://support.google.com/photos/answer/6131416?co=GENIE.Platform%3DAndroid&hl=en&oco=0 Let me know if it works.
  • Investor · Knoxville, TN · Member since 2016 · 28 posts · 11 votes
    8y

    Thanks Justin!  That is a pretty efficient method but still a couple too many steps than I'm looking for.  I think for now I'm just going to use my whatsapp method I described above until I find an app that does exactly what I want it to do.

  • Engineer / Program Manager / RE Investor · Dexter, MI · Member since 2015 · 86 posts · 30 votes
    8y

    I am not sure if this is more complicated than what you are looking for, but I use Scannable to scan receipts, name them (usually with a date code, rental address, brief description, and dollar amount), then upload to Google Drive to a Receipt folder under the property address. 

    I have an iPhone, but would work from an Android, as well. You can set up a Google directory to be shared so everyone needed can access it. 

  • Investor · Green River, WY · Member since 2017 · 122 posts · 59 votes
    8y

    Hi @Jason Mcdaniel, I have a web app that is designed to work great on mobile devices that will allow you to organize your receipts, either by yourself, your company, a property, or a unit. You'd open the app, select your property/unit then add a transaction. You can enter your payment method, the vender, the amount, tax category, a short memo, and upload your receipt. You can also store progress pics, documents, and other things that you might find useful.

    It doesn't support multiple users, but you and your partner could share the same account. Let me know if you'd like to try it out and I'll get you set up.

Join the conversationCreate a free account to reply, vote on answers and follow this thread.