Closing an occupied duplex w/ property mgr, wanting to self manage

[Bonnie Glidewell]

Hi BP self-managing landlords! We are a few weeks out of closing on our first duplex. It's currently managed by a PM, but we want to self manage. What are some best practice, steps and successful strategies can you share with me as I think about the transition? Any lessons learned I should be aware of? 

[Keith Jablonowski]

Need to reach out to the current PM and get started collecting this information.

Lease Agreement –

Resident Contact Information – Names, number of occupants, email addresses, and phone numbers.

Current Ledger – A detailed record of the resident’s payment history and any outstanding balances.

Notices or Correspondence – Any relevant notices sent to the resident, including renewal offers or warnings.

Security Deposit Information – Details on the security deposit amount and its transfer.

Resident Status – Whether the resident is current, up for renewal, delinquent, or in the process of eviction.

Maintenance History – A record of recent maintenance requests and any ongoing issues.

Utility Information – Any utilities billed through the landlord, including provider details and current status.

Keys, Remotes, and Access Codes – Physical and electronic access to the property, such as keys, garage remotes, and gate codes.