New leases during diligence came in below the roll - what happened next...

New leases during diligence came in below the roll - what happened next...

Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes

The rent roll read top notch.

Renewals up across the board. Occupancy read fine. On paper, the asking rents were being absorbed.

We went under contract, and the vacant units started leasing.

Not at the renewal rents. At the bottom of the roll. One after another, week after week, while we sat in diligence and watched it happen.

That spread told the story. The increases went out to existing tenants months before we saw the deal. Some renewed, and those are the rents on the roll. Others moved out, and their units went back to the market, where the market priced them lower. The roll showed the rents that survived. It did not show what the next lease would come in at.

The lender read the same file. Income sized lower. The structure we priced the deal on was not the structure on offer.

Apartment supply is running ahead of demand right now.

Deals still get done in this market. They take longer and they take more back-and-forth.

What the property has done is real. Those renewals were collected. What the property is doing now is also real, and the new leases are the market's current answer.

Neither number tells the whole story. Every one of those higher renewals eventually rolls, and when it does it will meet the same market the vacant units just met.

A seller is entitled to value what the property has proven. A buyer is entitled to price what comes next what the lender says. Both readings are defensible, and the gap usually closes once both sides look at the other one.

For context, this was in Columbus, Ohio, garden-style multifamily. I broker here and hold my own units, so this one hit from both sides.  Requesting and checking leasing updates is what made this visible while there was still time to do something about it. 

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Dan HandfordPro Member
Investor · Lexington, SC · Member since 2018 · 779 posts · 501 votes
1mo

That distinction matters. The issue is not misstated historical income, but whether the current renewal strategy is sustainable in a market where tenants have more alternatives and concessions are common. I would underwrite the property using the lower achieved rents, include realistic concessions and turnover costs, and treat any recovery to the prior rent roll as upside rather than the base case. Did the buyer reprice the deal or change the operating plan after seeing the new leases?

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  • Brazoria County · Member since 2020 · 69 posts · 24 votes
    1mo
    Quote from @Davide Formica:

    Requesting and checking leasing updates is what made this visible while there was still time to do something about it. 

    Newbie here, can you give a bit more detail on process you used to check and reevaluate? It sounds like asking renewal prices, vacant unit listing price, and how many are due to renew soon are important. 

    • Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes
      1mo
      Quote from @Jennie Ballard:
      Quote from @Davide Formica:

      Requesting and checking leasing updates is what made this visible while there was still time to do something about it. 

      Newbie here, can you give a bit more detail on process you used to check and reevaluate? It sounds like asking renewal prices, vacant unit listing price, and how many are due to renew soon are important. 

      Yes, just noticing physical vacancy increase during the DD period and paying attention to the new leases coming in; that's where I realized the trend was that market rent was the bottom of the rent roll and not the top attained by prior renewals.  

      Then you can do a rent roll analysis, adding all the units coming in with lower rent plus upcoming move-outs. Add it all up; that's dollars shaved from the NOI. Apply a cap rate, that's real value lost.

  • Dan HandfordPro Member
    Investor · Lexington, SC · Member since 2018 · 779 posts · 501 votes
    1mo

    This is a strong example of why a rent roll is a starting point, not the conclusion. During diligence, I like to separate in-place collections, recent signed leases, concessions, bad debt, and asking rents, then underwrite the near-term roll using the most current evidence. A few new leases below the roll can affect value twice: lower NOI and lower lender proceeds. Weekly leasing updates between contract and closing are simple but powerful. Did the seller ultimately adjust price, provide a credit, or change the structure?

    • Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes
      1mo
      Quote from @Dan Handford:

      This is a strong example of why a rent roll is a starting point, not the conclusion. During diligence, I like to separate in-place collections, recent signed leases, concessions, bad debt, and asking rents, then underwrite the near-term roll using the most current evidence. A few new leases below the roll can affect value twice: lower NOI and lower lender proceeds. Weekly leasing updates between contract and closing are simple but powerful. Did the seller ultimately adjust price, provide a credit, or change the structure?

      "Weekly leasing updates between contract and closing are simple but powerful." Absolutely!

      Unfortunately, we had to terminate based on the loan commitment contingency. The seller did not agree to a price reduction.  

  • Shiloh LundahlPro Member
    Rental Property Investor · Gilbert, AZ · Member since 2016 · 3k+ posts · 4k+ votes
    1mo

    Ask clarifying questions as to why the leases came in low. Then continue with your due diligence with the new income number, but then double check the inspection and possibly order a more in depth and detailed inspection to verify what the owners are stating. If they overestimated income, they also may be underestimating expenses and they also may be hiding deferred maintenance. 

    • Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes
      1mo

      Good points. But the owner didn't overstate income. It's just that they jacked up rents hard for renewals and triggered more move-outs than expected. And the new leases coming in are much lower. With the increase in supply we have in most markets still, tenants have more choices than ever, including 1 or 2 months free upon move-in.

  • Brazoria County · Member since 2020 · 69 posts · 24 votes
    1mo

    Did you loose earnest money? What language do you use to protect yourself in contract to cover this?

    So far my transactions have been land and SFR. Hoping to get into multifamily for next deal.

  • Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes
    1mo

    Yes, part of the EMD was non-refundable. To protect against this, you can extend contingencies, but in competitive markets like Columbus and on desirable properties in desirable areas, terms have to work for both parties.

  • Dan HandfordPro Member
    Investor · Lexington, SC · Member since 2018 · 779 posts · 501 votes
    1mo

    That distinction matters. The issue is not misstated historical income, but whether the current renewal strategy is sustainable in a market where tenants have more alternatives and concessions are common. I would underwrite the property using the lower achieved rents, include realistic concessions and turnover costs, and treat any recovery to the prior rent roll as upside rather than the base case. Did the buyer reprice the deal or change the operating plan after seeing the new leases?

    • Real Estate Agent · Columbus, OH · Member since 2018 · 41 posts · 31 votes
      1mo

      Everyone repriced the deal: the buyer, the lender, and I, after seeing the new leases. We're currently terminated; we've had a few exchanges, and they might come around. Meanwhile, looking at other off-market opportunities.

  • Dan HandfordPro Member
    Investor · Lexington, SC · Member since 2018 · 779 posts · 501 votes
    1mo

    That sounds like the right outcome if the updated leases changed the economics for every party. Repricing from verified current performance is more useful than trying to preserve the original assumptions. If they return, I would keep the lower achieved rents and realistic concessions in the base case. What change in price or terms would make the risk acceptable now?

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