Organizing mobile home lots

[Christopher Cerutti]

I've recently taken over some properties where the bookkeeping has been lacking over many years and I'm looking to start the year fresh. First off, I'm not opposed to consulting with an accountant and making sure this is all done the right way, but for now I just want to get a basic organizational structure going. 

The properties of concern are as follows: 

Taxlot A:  Three mobile homes. The three units are owner-occupied. 

Taxlot B:  Three vacant mobile homes. We own the units and will be removing at least two. Considering rehabbing the third. There is quite a bit of extra room on this lot and if we decide to keep these properties will either convert to RV pads or build small houses.  

Taxlot C:  One owner-occupied mobile home. 

Should these properties be organized by taxlot and total rents for each calculated as the sole income or subaccounts for each mobile home - regardless of ownership?  

This is a patchwork of taxlots clustered together in a rural community, divide by a public road and interspersed with a taxlot and house not owned by us and another taxlot with a house owned by us- yet the state considers us a mobile home community so we're subject to that  additional regulation (yay!). 

Planning to go with a SaaS solution for accounting and management so am open to any and all suggestions on that front. We have few a few more houses, a mixed use (house/retail space), billboard, and storage unit if that helps. In total about a dozen rent-payers. 

[Joshua Thompson]

I agree with Jake, Quickbooks sounds like it would be great for you given what you've shared. As for grouping everything or separating this, you may receive a different answer from the tax and bookkeeping perspective based on how you want your figures tracked, ownership, and activity on each lot. 

If you're looking to start off fresh, it would be best to hire someone with experience in this space to set yourself up for success. Many professionals in the forum do tax and bookkeeping work. You may want to consider reaching out to @Max Emory for the bookkeeping if you're looking for a recommendation