Tracking Categorical Expenses

[Denny Cash]

Hey BP Fam. This is my first year as a landlord. I have grown to having three single family properties and one duplex. As I have grown, I have learned (continually learning) more on how to structure my finances to ensure for financial stability during the unexpected that often arises while owning property. My categories include; growth fund, mortgage, capital expenditures, property tax, property insurance, repairs and maintenance, and vacancy rate. The total rent amount is divided into each of these categories. My issue is, I have not found a simple way to record the breakdown of the rent into these categories. Essentially, I have been using QuickBooks for expenses and overarching record keeping, and excel to keep track of the breakdown of the categorical/long term expenses (or allocations from rental income towards long-term expenses). If anyone has thoughts/advice on how to track these expenses in QuickBooks, I would definitely owe you a beer if we ever cross paths. I am tired of having two separate records. There has to be a simpler method.