Tracking Monthly rents on an App?

Question

I have been adding quite a few units lately and my number one problem is tracking rents and when them come and what amount. I have many tenants who pay themselves and are paid before the due date via check in the mail, I have many who pay through Zelle Quickpay, some who cash app, some who Venmo and then my Section 8 which gets directed deposited on the first.

My question is, is there an easy system I can have an app for, on my phone, to plug these payments in quickly and easily that also doesn’t cost an arm and a leg and actually works to tell me who paid and what is owed? What is the best system?

Alana Bates · Answer

Hi there! I searched high and low, and while there are plenty of Property Management tools out there I've come to find TenantCloud is a pretty good option. I haven't collected rent yet but I do like the features, user interface (for both tenants and landlords) and its affordability. I also like that it has an app option as well so you can view your dashboard in a web browser or in an app. You can search Kenton Knows' "Why I Chose TenantCloud" video clip on YouTube for more info. Hope this helps! -Alana

Account Closed · Answer

I develop all my own software with MS Access 2003 and it automatically prints a rent roll every month for each property.  You can do something similar with with Excel or some other software.

My software does everything I need for record keeping, tracking rents, doing rent increases, sending tenants letters and sending taxes to my CPA on paper and with Excel files. I don't use any canned software and I am 100% against trying to use mobile devices with the exception of having a contact list on my phone and I can access all the files in my office computer with Teamviewer.

The reason I developed the form, attached, is because while I love what software can do I also believe it is a hundred times better to have both the perfect paper and digital system where there are many checks and balances that reduce errors. It is too easy to make mistakes when trying to do everything without paper and that is the reason I run several businesses and never used one Quicken or Intuit product.

Daniel Hyman · Answer

@Steve Porter

Sounds like it might be time to consolidate your transactions on some bookkeeping software software.

There are several good choices out there. Quickbooks Online is the industry standard.

Hyram Ramirez · Answer

Hello @Steve Porter, that is a very good subject and I too have been on the hunt for an app like that. Have you found one? IF so, which one is it?

Bill Hampton · Answer

Steve, check out stessa dot com for income and expense tracking. They have an app you download to an Android or iPhone. Its free.

Good luck.

Tracking Monthly rents on an App?

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