Can I share Quickbooks via Dropbox?

12 Replies

I want to share a quickbooks file that I set up with a JV partner of mine and am trying to figure out the best way to do it? I have QB Pro 2014. It would be nice if we could both make changes, otherwise it might still work if only one of us could make changes and the other view.

David,

You can make a backup, create a portable file or an accountant copy of your file and save it to Dropbox. DO NOT again DO NOT keep the working file .qbw using Dropbox, Google Drive or any other. This can corrupt your data file.

Instead use a Hosting service certified by Intuit using either Unitdata for $38.00 (does not include Mircrosoft)  or CPAASP $55.00 (includes Mircrosoft) per month for each user.  

The way it works - you can have as many users in QuickBooks there is no limit. But to access the portal for your software and data, only one user can log in at a time. 

Your deciding factor is how many simultaneous users do you have for QuickBooks? 

Gita

Originally posted by @David C.:

I want to share a quickbooks file that I set up with a JV partner of mine and am trying to figure out the best way to do it? I have QB Pro 2014. It would be nice if we could both make changes, otherwise it might still work if only one of us could make changes and the other view.

No company avatar mediumGita Faust, Fast Trac Consulting | [email protected] | 866‑645‑3356 | http://www.RealEstateAccounting.com

David, you can not do this easily via dropbox. You'd be best to change to Quickbooks online. You'll be able to import the data you have already, and then you can both work through the online version. 

[email protected] | 215‑490‑4851 | http://www.atanosmanagement.com | PA Agent # RS314542, NJ Agent # 1221341

Thanks @Gita Faust  and @Mark Gallagher  

$38-$55 per user/mo for a hosting service isn't going to happen anytime soon for our situation.

I'm thinking of passing a "portable" file back and forth via dropbox...I will stay away from using .qbw with db, Gita.

QB online is interesting.  I'm certainly not a QB power user so the reduced functionality of QB online may not bother me much.  The only thing I would be concerned about is the absence of the class feature.  We will have on partnership per flip so maybe class doesn't matter, as long as I can have multiple files for that same $30/mo price?

I read that you can import QB desktop into QB online but I don't see where you can import QB online into QB desktop, I'm wondering if that is possible?

I wonder if you guys have actually tried it. My wife and I have been sharing one QB 2014 for Mac file in a shared folder in Dropbox for several years now using our individual laptops. We're careful not to work on the file at the same time but on rare the occasion we actually have, QB puts a lock of some sort on the file preventing you from getting in or saving your work. We've had no issues at all and it's very convenient. I'm a maniac about backup, however.

Each of us also keeps a Dropbox folder on our respective laptops containing our private and shared folders, I use Carbonite for immediate backup, and also Time Machine to a portable hard drive every week or so.

In the years we've been doing this, we've never had to revert to any of our backups and have never had a corrupt file.

@David C. 

Class feature is available on both desktop and online versions. 

Multiple Files - which software to use:  Desktop you can have multiple file with one license. QuickBooks Online - you will have to pay monthly fee for each file.

Also a big debate on whether to use one or multiple files.

Here is a link to transfer from QBO to Desktop. http://support.quickbooks.intuit.com/support/artic...

Then there are other software you can use such as http://bigredconsulting.com/ or http://bigredconsulting.com/

When you transfer make sure you double check and clean up. Sometimes it is much easier to print all your reports to PDF. Download the free convertor www.cutepdf.com and then enter the Summary for each month in QB.

No company avatar mediumGita Faust, Fast Trac Consulting | [email protected] | 866‑645‑3356 | http://www.RealEstateAccounting.com

Jeff S Na I'll have to give that a try before I start something new.  Thanks for your input.

Thanks all!

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Yes you can.  I've been hosting the files in Dropbox for the past 5 years and never had a problem.  All these people saying you can't or you shouldn't are paranoid.  It's like saying, no, you shouldn't drive anymore because their are crazy drivers out there.

I use hosted Quickbooks  to overcome two problems:

* Automatic Data Backup

* Multiuser access from different locations

Quickbooks was working fine with me until one day my colleague was on vacation and we had to work on the Quickbooks together, I thought of sharing the file with him through dropbox but it didn’t help and got my company file corrupted, I searched for the options online and found the hosted quickbooks to be the perfect solution for it.

Qbox is a safer alternative to Dropbox since it is specifically designed for Quickbooks files. It's inexpensive and beats using Quickbooks Online in my opinion. Www.qbox.com.

Website is actually https://www.qbox.coraltreetech.com.