Hey all, I currently use spreadsheets for most of my property analysis, task management, and operational tracking. Lately, I feel a little held back by google sheets functionality. I have done a little research but haven't tried anything other than Google. Would love any recommendations! Especially if anyone has used these platforms or had success with one of them or can explain specific use cases. Thanks!
To me spreadsheets are like backs of envelopes, good for ideation, quick to get something done. Once you have too many backs of envelopes, then it's probably time to wrap process around it. We use Asana for general project management and collaboration. It's easy to use, collaborative and mostly free. If you're doing any construction, then Buildertrend is your tool.
For task management, trello and asana are the big ones. The bigger operations eventually incorporate the task management into their overall software that they semi-custom build out. I use podio and as my company grows I take more time to customize it to do everything including task mgmt.
@Jonathan Farber Podio is pretty popular with REIs. I use it mostly for my acquisitions funnel, but I'm slowly building out the property management as well. It can be very labor intensive to get it up and running. There are templates out there you can buy which are well worth it like Wholesale Hacker and Income Digs. Some use cases for me:
- automated offer templates. I click a button, it creates an offer template. I tweak variables like closing date and price, merge to pdf, then click to send via an esign program. Once they sign, podio automatically uploads the contract and creates a "deal" template which contains workflows from the point of getting a contract and forward.
- Automated evicting letter to tenants via certified mail (I do have to type in the amount and deadline. then click send and it takes it from there)
- Drip campaign triggers
- Task templates (sort of). For example, once a property goes under contract, a task is assigned to me to pick the exit strategy. If I pick buy and hold, that triggers the 8 - 10 tasks that need to be completed for due diligence, etc.
I mean in a perfect world you get enough revenue going from your business that you just use software already out there or have it custom built. I checked out a bunch of them like investorfuse, investor PO, and others I don't remember, and none of them were quite robust enough for my needs.