- Property Manager
- Westminster, CO
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Where do you draw the line on a "maintenance emergency"?
Landlords and PMs seem to define "emergency" pretty differently in practice. The hard emergencies are easy calls: no heat in winter, active flooding, no water at all, electrical hazards, lockouts tied to safety. But there's a huge gray zone — AC out in July, one of two toilets clogged, a leaking dishwasher, a fridge making noise but still cooling, a disposal leaking under the sink at 11pm.
A common approach is to define "emergency" narrowly in the lease (health/safety/property-damage only) and push everything else to next business day. But tenants don't always see it that way — "next business day" feels very different to someone with a toddler and a broken AC in July heat than it does on paper.
Curious how others handle this:
- Do you have a written definition of "emergency" in your lease, or is it a judgment call every time?
- Has an after-hours "is this really an emergency" call ever gone badly — tenant upset you didn't rush someone out, or you dispatched someone for what turned out to be nothing?
Most Popular Reply
- Property Manager
- Royal Oak, MI
- 8,901
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The industry defines emergencies as "blood or flood".
Everything else is on a scale of inconvenience.
There is an "art" to handling maintenance issues a tenant insists are an emergency, that are really just an inconvenience. You've got to build empathy and stay calm.
In extreme cases, we tell the tenants that sending someone when they want will cost significantly more, so they will have to agree in writing to pay the difference.
- that works 99% of the time.
We also use emergency call screening - but it's voice to text, so our person only gets the text so they can determine if emergency.
- we used to pay for an emergency service, but over 90% of the calls were NOT emergencies, so we switched.
There will always be a tenant that will not be happy no matter what you do. If it's a one-time thing, not a big deal. If it's a pattern, we will flag their lease for non-renewal.
- Drew Sygit
- [email protected]
- 248-209-6824