If you’ll be managing your own rental properties, it’s a good idea to pull together all the forms you’ll need to do so. I recommend getting a small file cabinet and some file folders and putting five copies of each form in the file cabinet. This way, when you suddenly need a lease, application, or other form, you’ll won’t have to go digging to find it.
If you are more comfortable with tech-related solutions, you could also place all the forms “in the cloud” using a service like Google Drive. Google Drive is a free, online cloud-based storage system that integrates with the rest of the Google platform. You can create folders and upload forms there, which means you can access them anywhere. The benefit of this, of course, is the ability to retrieve a form even if you are not home.
If you are using computerized property management software, you may also have the ability to sign most forms directly on a smartphone or tablet, eliminating the need for paper forms altogether. But taking inventory of what you have and what you’ll need would still be a good idea.
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21 Forms You May Need if You’re Managing Your Own Rentals
At minimum, I recommend gathering the following, along with any other forms required by your state, county, or city:
- Rental Minimum Qualifications Form
- Month-to-Month Lease
- Annual Lease
- Three-Day Notice to Pay or Quit (or Five-Day Notice or whatever your state requires)
- A Deposit to Hold Agreement
- Property Rules and Regulations
- Adverse Action Notice (explaining why someone was turned down)
- Notice for Landlord or Maintenance to Enter a Unit
- The Lead-Based Paint Packet
- 10-Day Notice (or whatever other notice your state allows for this purpose.) to Comply
- 20- or 30-Day Notice to End Tenancy (as allowed by your state)
- Move-Out Packet (explaining the move-out process for tenants)
- Cleaning Expectations
- New Tenant Checklist
- Move-In & Move-Out Condition Report
- New Owner Announcement Form
- Pet Addendum
- Tenant Reference Questionnaire
- Disposition of Deposit
- Mold and Mildew Disclosure Form
Landlords: Any other forms that you’ve found useful?
Leave your input below!