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8 Reasons Why Using Property Management Is a Waste of Time

Eric D.
6 min read
8 Reasons Why Using Property Management Is a Waste of Time

This post is likely to rankle a few feathers, especially for the property managers out there. But first a disclaimer — I have 24 rentals that I manage and maintain myself.

I manage and maintain a property for another person, and I have a real estate license. I even have a full-time job. I have used a big name property manager in the past, with 100 percent of tenants provided by them that did not make it a year.

So I know a bit about property management and property management companies. I know many other owners who have had similar trouble with property management firms.

8 Reasons Why Using Property Management is a Bad Idea

If you are making over $200k per year in your real estate investing, you can skip this article; you do not have time to read it. You can make more by doing, not reading. If you are only making ~$150k per year, like myself, continue reading.

 1. You sacrifice your cash flow.

When you hire a property manager (PM), expect to pay about 8 to 10 percent of your rents to the PM.

Related: How to Be a Terrible Cash Flow Investor (7 Guidelines for Ultimate Failure!)

In reality, that doesn’t seem like much, but you are actually giving up a significant part of your cash flow. At $1,000 a month rental, that’s a $100 fee. If you invested $20,000 in a property that you expected to get a 10% cash-on-cash return, you will get back approximately $2,000 annually, after the PM fees.

Skip the property manager, and your return would be $3,200. That’s a whopping 60% higher! In addition to the monthly fees, paying a month’s worth of rent to actually place a tenant blows the numbers out even further.

2. You have a higher motivation.

Secondly, many PMs have never invested themselves. They have never managed an investment property of their own, yet they seem to think they know how to manage yours.

Even if they have worked for a PM firm, they have not felt the pain of a bad tenant and have never had to open their own checkbook to pay for it. Their motivation is to make the commission, not make you money.

Thirdly, a PM doesn’t have to be close to the property. They just have to make calls. In one PM contract I read, they only guarantee four hours per year of on-site time to handle the property.

Everything else is additional at $75 per hour. I think $1,200 for working four hours a year is pretty good wages. Where do I sign up?


Related: 10 Tasks a Property Manager Will Take Off Your Plate (to Free Up Precious Time!)

3. They make money at every turn.

Property managers make money when they fill a rental.

They make money when they do maintenance, as a markup. They make money when they have to do an eviction (for their bad tenant). They make money when they turn a rental for a new tenant. They make money when they place a new tenant.

The more a PM churns a unit, the more they make. You make more money with a buy and hold strategy, keeping a tenant as long as possible. The only way to make sure you make the most money is to make sure you take charge of the property management decisions. No one is more concerned about your profit than you!

 4. Their “guarantee” doesn’t guarantee all that much.

When a PM brings in a tenant, they usually guarantee the tenant.

But the PM’s guarantee isn’t a refund like you get at Walmart; the PM just gets you a new tenant, an exchange. Sort of like the weatherman getting a weather forecast wrong. They just do another forecast.

That new forecast is likely wrong, too. The PM doesn’t guarantee the rent. They do not pay out of their own pocket to bring your rental back to the condition it was in before they brought in the subpar tenant. They do not refund your eviction cost or your lost rent.

In my own rentals when I was first starting, I had a PM bring in two sets of tenants. One tenant got laid off and wanted to move out-of-state after nine months. The other I had to evict, at my expense.

My replacement tenant lasted about 8 months, where the tenant had to move due to her kid being picked on at school. These situations could have happened to anyone, but they have not happened to me since I started doing my own property management. And I have four times as many units as I had back then.

5. You may want to live close to your property anyway.

I am a firm believer that a rental property should be close enough to walk to.

That is a bit of an exaggeration, but if you are over an hour’s drive from your rental, you probably need someone to do some of your work for you. That work costs money, and your investment return will be less.

Related: Grow Your Real Estate Network; Get Involved Locally

If you take the attitude that you can increase your return by as much as 60% just by looking closer to home, you can look for opportunities that may bring in more profit even though the cap rate might be less. Looking closer to home mitigates many of the unknowns about property investing.

You do not have to live close by your property, but you may be able to exponentially increase your profitability if you do. You know your neighborhood — use it to your advantage.

6. You have the ability to wear two (or three) hats.

When you are a property investor, you need to determine your strengths.

Often, you can be good at multiple things and increase your revenue. Just as companies either buy other companies or do their own work in-house to save money, you can too.

 First, you are an owner or investor. If you are an LLC or Corp, you are already doing some of the work in-house. As president, you make the decision to buy a property. You go back to the shareholders to get the capital to buy it. Often, the president and shareholder are one in the same.

Once you buy a property, you need a property manager. You can hire it out to an outside firm and give away up to 50%+ of your cash flow, or you can manage it in-house. Create your own PM company, sort of a subsidiary to your investment business. You can do this even if you only manage one property — your own. You do not need a separate legal entity, just the mentality that you have one.

When you are in the PM role, take off the owner hat and put on a PM hat. Skip the owner emotions when you are making PM decisions, but know that when a tenant damages a property, you pay, not the owner. You will make a better decision. It would be nice if all PMs could be held accountable that way.


Related: The Fine Print: 5 Items to Look for BEFORE You Sign a Property Management Contract

7. You can take the middle man out of maintenance calls.

When you have the skills and tools to do some maintenance, you can do a similar hat switch.

In the real world, a tenant will call the PM and describe a problem. The PM will call a maintenance guy. The maintenance guy will fix the issue 90 percent of the time.

If it is a larger issue, they will let the PM know, so the PM can get an authorization from you to fix it. And you have no choice but to authorize. You are generally at their mercy. What are you going to do, say no to a new furnace and have an un-inhabitable place?

So, you have your own PM company and your own maintenance department, which may consist of a single part-time worker (you). You answer the call directly from the tenant.

You might troubleshoot it over the phone. Maybe the tenant sends pictures via a text message or email. You can determine the skills it would take — i.e. plumber, electrician, HVAC, handyman, painter, cleaner, carper cleaner, handyman, etc.

You can call a maintenance guy to head over and fix the issue (or troubleshoot it further). If you have the tools, skills and time, you can do the fix yourself.

Odds are, no matter how busy you are, you have enough time to stop and make $100 per hour. You schedule a fix when you have some time and get it done. An emergency might require a faster action and subcontracting out the work if you do not have the skills or time. If you fix things at home, you can fix it in a rental.

In the 25 rentals I manage, I average one or two calls per week, maximum. Many weeks, I do not get calls. That’s 50 to 100 per year.

It works out to a maximum of two or three calls per year, per unit. Many are just questions, no on-site visit required. There might be one or two calls per month that need maintenance. That’s about a half a call per year, per unit, for maintenance. Some units call more often, some never call. I am hardly ever called at night.

8. The internet is there to help you.

So, you can be a PM and be anywhere in the world, as long as you have internet or phone access.

You need a phone, a rolodex, or Google. A short list of contractors helps, but there are thousands of companies that do all of the work that might be required if you cannot be there to do it yourself.

Save money, increase your profitability, and be more self-sufficient by taking on more roles.

[Editor’s Note: We are republishing this article to get input from investors who have found BiggerPockets more recently. Be sure to let us know where you stand with a comment!]

Have any of you regretted using a property management company?

Be sure you leave your comments below!

Note By BiggerPockets: These are opinions written by the author and do not necessarily represent the opinions of BiggerPockets.