21 Forms You May Need if You’re Managing Your Own Rentals

21 Forms You May Need if You’re Managing Your Own Rentals

1 min read
Brandon Turner

Brandon Turner is an active real estate investor, entrepreneur, writer, and podcaster. He is a nationally recognized leader in the real estate education space and has taught millions of people how to find, finance, and manage real estate investments.

Brandon began buying rental properties and flipping houses at the age of 21. He started with a single family home, where he rented out the bedrooms, but quickly moved on to a duplex, where he lived in half and rented out the other half.

From there, Brandon began buying both single family and multifamily rental properties, as well as fix and flipping single family homes in Washington state. Later, he expanded to larger apartments and mobile home parks across the country.

Today, Brandon is the managing member at Open Door Capital, where he raises money to purchase and turn around large mobile home parks and apartment complexes. He owns nearly 300 units across four states.

In addition to real estate investing experience, Brandon is also a best-selling author, having published four full-length non-fiction books, two e-books, and two personal development daily success journals. He has sold more than 400,000 books worldwide. His top-selling title, The Book on Rental Property Investing, is consistently ranked in the top 50 of all business books in the world on Amazon.com, having also garnered nearly 700 five-star reviews on the Amazon platform.

In addition to books, Brandon also publishes regular audio and video content that reaches millions each year. His videos on YouTube have been watched cumulatively more than 10,000,000 times, and the podcast he hosts weekly, the BiggerPockets Podcast, is the top-ranked real estate podcast in the world, with more than 75,000,000 downloads over 350 unique episodes. The show also has over 10,000 five-star reviews in iTunes and is consistently in the top 10 of all business podcasts on iTunes.

A life-long adventurer, Brandon (along with Heather and daughter Rosie and son Wilder) spends his time surfing, snorkeling, hiking, and swimming in the ocean near his home in Maui, Hawaii.

Brandon’s writing has been featured on Forbes.com, Entrepreneur.com, FoxNews.com, Money Magazine, and numerous other publications across the web and in print media.

Instagram @beardybrandon
Open Door Capital

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If you’ll be managing your own rental properties, it’s a good idea to pull together all the forms you’ll need to do so. I recommend getting a small file cabinet and some file folders and putting five copies of each form in the file cabinet. This way, when you suddenly need a lease, application, or other form, you’ll won’t have to go digging to find it.

If you are more comfortable with tech-related solutions, you could also place all the forms “in the cloud” using a service like Google Drive. Google Drive is a free, online cloud-based storage system that integrates with the rest of the Google platform. You can create folders and upload forms there, which means you can access them anywhere. The benefit of this, of course, is the ability to retrieve a form even if you are not home.

If you are using computerized property management software, you may also have the ability to sign most forms directly on a smartphone or tablet, eliminating the need for paper forms altogether. But taking inventory of what you have and what you’ll need would still be a good idea.


Related: How to Use the Disposition of Deposit as a Landlord [With Sample Form!]

21 Forms You May Need if You’re Managing Your Own Rentals

At minimum, I recommend gathering the following, along with any other forms required by your state, county, or city:

  1. Application
  2. Rental Minimum Qualifications Form
  3. Month-to-Month Lease
  4. Annual Lease
  5. Three-Day Notice to Pay or Quit (or Five-Day Notice or whatever your state requires)
  6. A Deposit to Hold Agreement
  7. Property Rules and Regulations
  8. Adverse Action Notice (explaining why someone was turned down)
  9. Notice for Landlord or Maintenance to Enter a Unit
  10. The Lead-Based Paint Packet
  11. 10-Day Notice (or whatever other notice your state allows for this purpose.) to Comply
  12. 20- or 30-Day Notice to End Tenancy (as allowed by your state)
  13. Move-Out Packet (explaining the move-out process for tenants)
  14. Cleaning Expectations
  15. New Tenant Checklist
  16. Move-In & Move-Out Condition Report
  17. New Owner Announcement Form
  18. Pet Addendum
  19. Tenant Reference Questionnaire
  20. Disposition of Deposit
  21. Mold and Mildew Disclosure Form

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Landlords: Any other forms that you’ve found useful?

Leave your input below!