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263
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122
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Cody Lewis
  • Investor
  • Charleston, SC
122
Votes |
263
Posts

Feedback Needed on Automated Messages

Cody Lewis
  • Investor
  • Charleston, SC
Posted

For the property my wife and I bought/took over, I looking to update the automated messages for guest. Currently we have one sent out at the time of bookings with a thank you and parking instructions. Below are some thoughts I have on messages to start sending to guest. I would love any and all feedback on the topics and frequency of these messages. 

1 Week from check-in:
- Thank you again, welcome
- Ask about reason for visit
- Directions
- Attractions in the area
- Any specifics about checking in our finding their property (apartment type single family structure can get confusing for first timer which suite)
- Parking Instructions
- Ask for any questions we can answer ahead of time
- Provide contact number if need direct contact

1-2 Days Out:
- X number of day reminder, excited they are joining
- Ask for follow up questions
- Video instructions on how to find their suite/apartment (link to video player)
- Check In instructions
- Wifi instructions
- Parking Instruction reminder
- Google Map and Apple Map links for their phone GPS
- Contact number reminder for their stay

Evening of Check-In
- Ensure they're settling in
- Confirm we want them to have a 5* experience
- Contact number reminder

Morning of Check-Out
- Thank them for staying
- Ask for feedback on how to improve amenities onsite
- Check-Out Time
- Check-Out Instruction

2 Days after Check-Out
- Thank You for staying
- Ask for rating on booking platform
- Offer Loyalty discount for return stay
- Ask for Referral

Most Popular Reply

User Stats

475
Posts
521
Votes
Garrett Brown
  • Rental Property Investor
  • Houston, TX
521
Votes |
475
Posts
Garrett Brown
  • Rental Property Investor
  • Houston, TX
Replied

Hey @Cody Lewis, I think that is the perfect amount personally. I did a very similar automation campaign for my guests.
One useful tip  (you covered it on finding the apartment) is that I like to record a full walk through YouTube to show how to work things. I send that 7-14 days prior. Guests get to see I am an actual host (not some big corporation), cover all things to deal with fewer messages during their stay, and also get a YouTube algorithm bump for my brand as most guests watch the video all the way through. I leave out sensitive information but I want non-guests to see the video as well

  • Garrett Brown
  • [email protected]
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