Landlords of 5–50 units - how do you actually keep track of everything?

[Matthew Fisher]

Hey everyone - quick question for landlords managing properties without property managers:

How do you keep up with rent collection, late fees, lease expirations and renewals, maintenance requests and follow-ups, tenant info and docs and turnover planning?

I’ve got a few units and it feels like a mix of Google Sheets, texts, and my memory - which definitely breaks down when things get busy or units turn over.

I’m talking with a few other landlords about what a simple system might look like, and wondering if anyone here has found a good solution (or built your own stack)? Would you pay for something lightweight that pulls it all together?

Just trying to get a handle on what others are doing and whether this pain is common or I’m just disorganized 😅

[Michael Smythe]

@Matthew Fisher check out these for small portfolios:

Doorloop, Hemlane, Innago, RentRedi, Stessa, Avail, Apartments.com, TenantCloud, TurboTenant, Buildium