Business Management

How to Find an Awesome Property Manager

Expertise: Landlording & Rental Properties
32 Articles Written
Awesome Property Manager

The other day, one of my blog readers emailed me to say:

“I just turned 48. My husband and I have accumulated 26 rental units (single-family and duplexes) over the last 26 years, all with positive cash flow. The last two will be paid off in the next 2 years.

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We’ve always managed our rental units ourselves. I have finally had enough. My goal now is to be location independent, as you are.

Can you tell me how to go about finding a property manager? How do you handle your rentals while traveling?"

First of all, WOW — I’m so proud this reader! Amassing (and paying down!) 26 rental units is a massive accomplishment and deserves a huge round of applause.

I’m thrilled she has a clear goal of becoming location independent. (For those of you unacquainted with this term, “location independence” means “you can travel anywhere on the planet, for any length of time, as often as you darn well please.” It’s a massive fringe benefit to both earning passive income via rental properties as well as running an online-based business, which are the two activities that fill my days.)

Given that this reader has 26 units, all so close to being paid-off, she’s in an ideal position to launch a location-independent lifestyle.

But of course, as long as she’s managing her rental properties herself, she’ll always be tied down to her town. So here are my top tips for finding a property manager:

1. Search for Quality, not Price.

Plenty of people will opt for the property manager who charges 8 percent instead of 10 percent, based solely on price. But in the property management world. quality is paramount. A top manager is worth the extra cash.

That doesn’t necessarily mean the best manager will be the most expensive. The old cliché “you get what you pay for” isn’t necessarily true. There is not necessarily a direct correlation between price and quality.

The main point is that if you face a trade-off between price and quality, shoot for the better performer.

2. Find a Licensed Property Manager.

In most states, the real estate association (the same group that licenses real estate agents) also has a designation in which they license property managers. (This is certainly the case in Georgia, the state with which I’m most familiar).

A licensed property manager must register their business with the state’s real estate association. They must also keep their paperwork and procedures compliant with the association’s policies.

I will only used licensed property managers, for three reasons:

  • I know they’re running a “real” business. They’re not some fly-by-night operation.
  • They’ve taken the time to learn the laws and regulations. They’re more likely to know their stuff.
  • I’ll have better legal protection. If a tenant sues me, I can appear before the judge with confidence, knowing that I won’t have to make excuses if the judge asks me, “Why didn’t you choose a licensed manager?”

3. DO NOT Hire Friends or Family.

Just don’t do it. Enough said.

4. Pay Attention to Niches.

Look for property managers who specialize in your neighborhood. I chose one particular property manager largely because the bulk of the houses that she manages are in the same neighborhood as one of my rentals, which means she understands that neighborhood’s unique demographic.

5. Look for a Landlord.

I prefer that the property manager that I hire is also a landlord herself. It shows me that she understands my perspective. When I'm interviewing potential property managers, I always ask if they own any rental properties, and if so: How many, What type (Single-family? Multi-unit?), and in Which Neighborhoods? I look for a manager whose holdings align with my own.

Is there any other advice I should give this reader? Sound off in the comments!
Photo Credit: Saltatempo

Paula Pant quit her 9-to-5 job, invested in 7 rental units, and traveled to 32 countries. Her blog, Afford Anything, shares how to shatter limits, build wealth and maximize life. (At AffordAnything...
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    Todd Breen
    Replied almost 7 years ago
    Huge round of applause is right – 26 rental properties is quite the accomplishment, and I’d add that this reader is also to be applauded for knowing when to hire a manager so she can enjoy life. I’m both an investor and the owner of a property management company, and I totally agree with the advice given in this article. Another excellent resource for finding a good manager? Can be found here: http://www.narpm.org/search/search-managers.htm. NARPM members are far and away the best educated specialist managers in America.
    Todd Breen
    Replied almost 7 years ago
    Huge round of applause is right – 26 rental properties is quite the accomplishment, and I’d add that this reader is also to be applauded for knowing when to hire a manager so she can enjoy life. I’m both an investor and the owner of a property management company, and I totally agree with the advice given in this article. Another excellent resource for finding a good manager? Can be found here: http://www.narpm.org/search/search-managers.htm. NARPM members are far and away the best educated specialist managers in America.
    Joel
    Replied almost 7 years ago
    I would say the more houses you own the harder it becomes to have one manager. Many residential PM’s only do certain areas so you have to then start tracking multiple PM’s for your investments. The larger operations I see have a parent property management company oversee the pm company under them. This way you have if your Pm gets sick or something else happens with your normal repair person the parent company steps in for emergencies instead of you. I see this with owners of larger apartment buildings who I talk to frequently for my clients looking to make apartment building purchases. Before the PM issue I would assess the current value of their 26 units. If the demand is really high it might make sense to cash out and do some 1031 exchanges into other assets
    Paul
    Replied almost 7 years ago
    Paula Excellent post. My experience to find a good property manager go to IREM.org search for ARM certified 50 units. To become certified they had to pass a battery of tests. To find a good property inspector go to ASHI.org search for certified in the area. Paul
    Paul
    Replied almost 7 years ago
    Paula Excellent post. My experience to find a good property manager go to IREM.org search for ARM certified 50 units. To become certified they had to pass a battery of tests. To find a good property inspector go to ASHI.org search for certified in the area. Paul
    Randy Mitchelson
    Replied almost 7 years ago
    Let me flip that question. How does an experienced, licensed, hands-on property management company whose owner is also a landlord, go about reaching out to their target audience? What would the key elements of an expansion marketing plan be?
    Shaun
    Replied almost 7 years ago
    Great points. Though if people only remember #1 they will probably do okay. Like you said don’t just hire the most expensive one assuming they will be the best and have the most services, however don’t just do the cheapest without figuring out what they will provide and the quality of the service.
    Nate T. Investor from Tempe, Arizona
    Replied over 5 years ago
    Additional tips: 1 – Get referrals. It’s impossible to determine “quality” based on what managers say about themselves. 2 – Don’t lock yourself into a contract that doesn’t have a 30 day out clause (for both parties). 3 – Read the fine print! Property Managers are notorious for screwing owners with lots of nickel and diming, overcharging for repairs, hefty cancellation fees, etc. etc.
    Jordan Finkelman Development Coordinator from Miami, Florida
    Replied over 5 years ago
    Isn’t there a risk that if the PM has their own rentals, they will fill their vacancies first with tenant leads?
    Paula Pant
    Replied over 5 years ago
    That’s a great question. My answer is no, and here’s why: tenants are looking for a particular neighborhood, number of bedrooms, layout, level of finishes, amenities, and price point. There’s a slim chance that both your property and your PMs property will be interchangeable.
    Jordan Finkelman Development Coordinator from Miami, Florida
    Replied over 5 years ago
    Paula, thanks for your input and I enjoyed listening to your podcast. Excellent article.