Using YNAB to run a rental business?

[David Moore]

Is anyone using the software YNAB (You Need a Budget) to operate their rental business? We currently use Quickbooks, but it lacks the budgeting portion that I am finding more and more critical to mapping out our cashflow and expenditures. I already use YNAB for my personal finances and love it. However, I really don't want to do double entry to both QB and YNAB in order to add these features, so I am thinking of making a clean break. Would love to hear from others that may be doing the same. How do you structure YNAB for your business?

[Tracy Schiller]

Would anyone currently using YNAB for their Rental Property budget be willing to share their setup?  Here's what I'm thinking but I'm just having some trouble setting up the whole thing.

We have 2 rental properties, so I set up a category group for each property, each with the same budget subcategories:

Legal & Professional Fees (Includes things like inspections and appraisals, as well as any wire transfer fees at closing)
Advertising & Marketing
Property Management
Utilities
Mortgage Payments
Property Taxes
Insurance
Repairs & Maintenance
Vacancy & Collections
CAPEX
Security Deposits (Tied to a separate savings account as required by state law)

Then I have a General Category group with the following subcategories:
Travel
Software Subscriptions (Includes things like YNAB any any management software I use)
Printing & Office expenses (basically just printing, but I guess if I needed to buy supplies...
Legal & Professional fees (Such as my tax accountant and any legal consulting I may need)

Am I missing anything that you can see? I'm not going to take a home office deduction (frankly I don't currently have a stationary home; we work from the road), but how do you handle things like your mobile phone bill, Internet expenses, etc. that you use for business. I don't have dedicated lines for these types of things.

Any help and/or suggestions would be awesome!