What software do investors use to manage 20+ flips per year?

[Mustafa Mahmoodzada]

Hi BP investors,

I’m about 6 months into flipping and starting to think seriously about building the right operational systems before scaling further.

So far I’ve:
• Completed my first flip
• Have one project currently under renovation
• Closed on my third flip project today and got two others under contract with closing next week.

My goal in 2026 is to scale toward 20-24 flips, with partners. Before things get too busy, I want to implement the right systems and software.

For investors operating at 20+ flips per year, I’d really appreciate insight into how you structure your operations:

• What software/tools do you use to manage multiple projects at once?
• Do you rely on flip-specific platforms or mostly spreadsheets + accounting tools? If you use any flip-specific platforms or software, please name them.
• How do you track rehab budgets, expenses, and partner contributions across multiple deals?
• What systems or tools made the biggest difference once you scaled past 10+ flips annually?

Thanks in advance for sharing your experience.

[Jake Baker]

@Mustafa Mahmoodzada

For my flipping business, I prefer to use fewer software programs to streamline things. It's easy to get bogged down by too much software in today's world. We use DealCheck to underwrite deals and QuickBooks Online for everything related to accounting and numbers. My flipping business does ~10 projects a year, and we track everything post-purchase in QuickBooks Online. I have made mistakes with spreadsheets on budgets - you need robust software at scale.

Be careful with real estate-specific or all-in-one software that includes accounting features. Many are single-entry systems. This means there are no checks and balances to ensure all transactions are entered correctly. A double-entry system (like QuickBooks) allows you to reconcile your bank statements, ensuring that no transactions are missing or duplicated.

Flips are tracked as inventory on the balance sheet. When they are sold, those accumulated expenses are journaled to the P&L as Cost of Goods Sold (COGS). Flips are not like rentals, where you deal with monthly cash flow and depreciation. A flip is an active business where your "product" is the house. If you use rental-centric software, you might find it difficult to track Work in Progress (WIP) correctly, which makes tax season a total mess.

We handle partner contributions through Equity Accounts in the Chart of Accounts. Giving each partner or deal a dedicated sub-account allows you to track exactly who brought what capital to the table. This keeps the math clean for final payouts and provides a clear audit trail that builds trust with investors.

For task and timeline tracking, we use ClickUp, though Asana or Monday are also great options. When you have several overlapping rehabs, you need to be able to toggle between list, calendar, timeline, and Kanban views. These different perspectives help you manage the workflow and spot potential delays before they impact your bottom line.