For people leasing out about 20 or more units, how do you keep data?

Question

I was looking into storing my data about each properties info, sq feet, rent, tenant info etc. How do ya'll look at this data and analyze it? Any Recommendations?

Nathan Gesner · Answer

You are looking for a Mercedes when you only need a wheelbarrow.

Put it in a spreadsheet and be done with it. I can't think of any reason to go more complicated than that.

Mackaylee Beach · Answer

Are spreadsheets not suitable for your needs?

INNAGO is an excellent platform that enables you to manage screening, marketing, payment processing, maintenance requests, and much more. It has proven to be a highly useful and user-friendly tool.

Azizul Alvee · Answer

Hey Drake,

I work for a property management company here in Oklahoma City, and if you’re self-managing your rentals and looking for a cost-effective solution, I highly recommend starting with Google Sheets. It’s free and super flexible—you can build out columns and rows to track important data, create checklists, and use color codes to flag delinquent tenants or highlight different stages in your rental process.

If you're looking for something more automated, you might want to check out Doorloop. It’s a property management software that can generate reports automatically, including balance sheets, profit and loss statements, and transaction summaries. You can also track expenses and deposits per unit, which helps with accurate financial reporting.

Plus, Doorloop allows tenants to make payments online and can syndicate your vacant properties to multiple listing websites. Definitely take a look at their website for more details—it's a great tool if you’re ready to streamline your operations.

Drew Sygit · Answer

What do you want to do with the data?

You can easily keep it in Excel or Google Sheets.

Why won't that work for you?

Jacob Barton · Answer

Hey Drake! I work for a property management company here in San Antonio, and one of the platforms that we utilize for this is Rentvine. It is very user friendly, and has amazing customer service. Highly recommend giving it a look!

Account Closed · Answer

REi Hub or hire a rental bookkeeper and outsource it.

Dave Hagen · Answer

If all you want is a place to store info for quick reference, then a spreadsheet might be all you need. But if you want reports, saving transaction info, output for your accountant, or help managing properties, then an online service might be more helpful. And a spreadsheet might still be handy for some info.

There have been several suggestions for management tools. Best to compare prices, along with what services they offer. It isn't worth it, unless it does what you need. And while they offer the basic tools, there may be some nice features that make that choice a bigger winner for you. The time you spend looking may be nothing compared to the time and money saved later.

Theresa Cull · Answer

Thanks, will give it a try!

LaTonya Clark · Answer

@Ben Scott

hi Ben, I use DoorLoop and yes, it keeps track of repairs, rental payments are calculated automatically, a whole slew of stuff so yes, DoorLoop is a great program to use. ￼

For people leasing out about 20 or more units, how do you keep data?

Most Popular Reply